AR and Billing Specialist

Position Summary We are seeking a detail-oriented and motivated Billing & Accounts Receivable Specialist to join our finance team.

Below, you will find a complete breakdown of everything required of potential candidates, as well as how to apply Good luck.

This role is responsible for accurately processing invoices, monitoring customer accounts, posting payments, resolving billing discrepancies, managing collections efforts, and maintaining strong customer relationships.

The ideal candidate will possess excellent analytical skills, a customer-focused mindset, and the ability to thrive in a fast-paced environment.

Key Responsibilities Generate, review, and distribute customer invoices in a timely and accurate manner.

Submit invoices via email, customer portals, EDI systems, or other required billing platforms.

Monitor accounts receivable balances and track outstanding payments.

Post customer payments and apply cash receipts to the appropriate accounts.

Investigate and resolve billing discrepancies, payment issues, and customer inquiries.

Conduct collection activities on overdue accounts while maintaining positive customer relationships.

Reconcile customer accounts and prepare aging reports.

Maintain accurate records of invoices, payments, credits, and adjustments.

Collaborate with sales, customer service, and operations teams to resolve account issues.

Assist with month-end closing activities, account reconciliations, and reporting.

Identify opportunities to improve billing and collection processes.

Ensure compliance with company policies, accounting standards, and internal controls.

Qualifications Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field preferred.

2+ years of experience in billing, accounts receivable, collections, or general accounting.

Strong knowledge of invoicing, payment processing, and AR aging.

Experience with ERP or accounting software systems.

Advanced proficiency in Microsoft Excel, including formulas, spreadsheets, and reporting.

Strong attention to detail and organizational skills.

Excellent verbal and written communication skills.

Ability to prioritize multiple tasks and meet deadlines.

Problem-solving mindset with strong analytical abilities.

Preferred Qualifications Experience working with customer billing portals such as Ariba, Coupa, or EDI platforms.

Experience with high-volume invoicing environments.

Knowledge of cash application and account reconciliation processes.

Manufacturing, distribution, logistics, or service-industry experience preferred.

Key Competencies Attention to Detail Customer Service Orientation Communication Skills Time Management Problem Solving Accountability Teamwork and Collaboration Process Improvement EEO Notice Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law.

Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals.

As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations.

If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact .

Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal.

Representation Notice By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity.

You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications.

You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application.

In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal.

For residents of Ontario, Canada: Based on Highspring's discussions with its Client, Highspring's understanding is that this position for employment is a current vacancy (either through Highspring as a contractor or with the client directly).

Privacy Notice Vaco by Highspring and its parents, affiliates, and subsidiaries ("we," "our," or "Vaco by Highspring") respects your privacy and are committed to providing transparent notice of our policies.

California residents may access Vaco by Highspring HR Notice at Collection for California Applicants and Employees here.

Virginia residents may access our state specific policies here.

Residents of all other states may access our policies here.

Canadian residents may access our policies in English here and in French here.

Residents of countries governed by GDPR may access our policies here.

Additionally, submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied.

More details about Vaco by Highspring's use of AI can be found here ( ).

Further assessment of candidates beyond this initial phase will be conducted by recruiters and hiring managers.

Vaco by Highspring does not know and cannot opine on if its client's use of AI products in hiring.

Pay Transparency Notice Determining compensation for this role (and others) at Vaco by Highspring depends upon a wide array of factors including but not limited to: the individual's skill sets, experience and training; licensure and certification requirements; office location and other geographic considerations; other business and organizational needs.

With that said, as required by local law, Vaco by Highspring believes that the following salary range referenced above reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. xhyhwjd

The individual may also be eligible for discretionary bonuses.