Senior Administrative Assistant to VP, Litigation & Risk and VP, Privacy Legal

Senior Administrative Assistant

Company Overview: At Vertex Pharmaceuticals, we are relentless in our pursuit of transformative medicines to improve the lives of people with serious diseases. Our team is dedicated to innovation, collaboration, and making a difference in the lives of patients worldwide.

Role Summary: We are seeking a highly organized and detail-oriented Senior Administrative Assistant to support the Vice President, Litigation & Risk and the Vice President, Privacy Legal. This role is essential in ensuring the smooth operation of daily activities, managing schedules, coordinating meetings, and supporting departmental functions. The ideal candidate will possess strong organizational skills, discretion, and the ability to handle sensitive and confidential information.

Key Responsibilities:

• Manage calendars for the Vice Presidents and their team members, including scheduling meetings, securing conference rooms, arranging catering, and providing logistical and administrative support.
• Serve as a departmental resource for internal technologies, such as Procurement, SharePoint, Concur, and other Vertex systems.
• Coordinate and prepare meeting materials, including agendas, pre-reads, note-taking, and PowerPoint presentations.
• Arrange travel bookings, complete expense reports, and organize team events such as lunches, dinners, and offsite meetings.
• Prioritize and address requests for appointments, emails, and calls, handling most requests directly and escalating complex issues as needed.
• Assist with onboarding new team members and ensure seamless day-to-day office operations, including inventory control, office support services, and maintaining a productive work environment.
• Oversee local vendor relationships with office service providers, such as cleaning companies, couriers, and equipment technicians.
• Process group purchase orders, invoices, and contracts, and assist with tracking the office budget and resource planning.
• Maintain confidentiality and handle sensitive information with discretion.

Required Qualifications:

• High school or secondary school education.
• A minimum of 2 years of administrative experience or an equivalent combination of education and experience.

Technical Skills Required:

• Proficiency in Microsoft Office products.
• Strong time management and organizational skills to prioritize tasks and manage multiple responsibilities.
• Keen attention to detail.
• Ability to handle sensitive and confidential correspondence with discretion.

Preferred Skills:

• Familiarity with Vertex's internal technologies, such as Procurement, SharePoint, and Concur.

Why Join Us? At Vertex Pharmaceuticals, we offer a collaborative and innovative work environment where you can make a meaningful impact. Our comprehensive benefits package includes:

• Competitive salary and performance-based bonuses.
• Comprehensive health, dental, and vision insurance.
• Generous paid time off and holiday schedule.
• Professional development opportunities.

Join us in our mission to transform the lives of people with serious diseases. Apply today to be part of a team that is making a difference!

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Pay Range:

$39 - $58

Disclosure Statement: The range provided is based on what we believe is a reasonable estimate for the base salary pay range for this job at the time of posting. This role is eligible for an annual bonus and annual equity awards. Some roles may also be eligible for overtime pay, in accordance with federal and state requirements. Actual base salary pay will be based on a number of factors, including skills, competencies, experience, and other job-related factors permitted by law.

At Vertex, our Total Rewards offerings also include inclusive market-leading benefits to meet our employees wherever they are in their career, financial, family and wellbeing journey while providing flexibility and resources to support their growth and aspirations. From medical, dental and vision benefits to generous paid time off (including a week-long company shutdown in the Summer and the Winter), educational assistance programs including student loan repayment, a generous commuting subsidy, matching charitable donations, 401(k) and so much more.

Flex Designation: Hybrid-Eligible Or On-Site Eligible

Flex Eligibility Status: In this Hybrid-Eligible role, you can choose to be designated as: 1. Hybrid: work remotely up to two days per week; or select 2. On-Site: work five days per week on-site with ad hoc flexibility.

Company Information

Vertex is a global biotechnology company that invests in scientific innovation.

Vertex is committed to equal employment opportunity and non-discrimination for all employees and qualified applicants without regard to a person's race, color, sex, gender identity or expression, age, religion, national origin, ancestry, ethnicity, disability, veteran status, genetic information, sexual orientation, marital status, or any characteristic protected under applicable law. Vertex is an E-Verify Employer in the United States. Vertex will make reasonable accommodations for qualified individuals with known disabilities, in accordance with applicable law.

Any applicant requiring an accommodation in connection with the hiring process and/or to perform the essential functions of the position for which the applicant has applied should make a request to the recruiter or hiring manager, or contact Talent Acquisition at View email address on click.appcast.io