Executive Assistant and Operations Coordinator - Boston, MA

Amherst has taken a leadership role among highly selective liberal arts colleges and universities in successfully diversifying the racial, socio-economic, and geographic profile of its student body. The College is similarly committed to enriching its educational experience and its culture through the diversity of its faculty, administration and staff. Job Description: Amherst College invites applications for the Executive Assistant and Operations Coordinator position. The Executive Assistant and Operations Coordinator is a full-time, in-person, year-round position based in Boston, MA. The expected salary range for this job opportunity is: $95,000 to $110,000 per year. The salary offered will vary based on a number of factors, including but not limited to relevant education, training, and experience, tenure status, and other nondiscriminatory business considerations. Amherst College is pleased to provide a comprehensive, highly competitive benefits package that meets the needs of staff and faculty and their families. Click here for Benefits Information. The Executive Assistant and Operations Coordinator provides high-level administrative and operational support to the Investment Office of Amherst College, a leading higher education institution. This role ensures efficient office operations, coordinates executive and investment team activities, provides basic technical support, and assists with the management of internal systems, data, and materials production. The position requires exceptional organizational skills, discretion, numeracy, tech savvy, and the ability to manage multiple priorities in a fast-paced, collaborative environment. Summary of Responsibilities: Executive and Administrative Support • Provide a highly professional level of administrative support to the Investment Office, maintaining strong working relationships with internal stakeholders across the institution. • Proactively manage calendars and coordinate meetings for members of the investment team. • Arrange domestic and international travel, including flights, hotels, and itineraries, ensuring efficiency and alignment with team preferences. • Prepare and submit accurate and timely expense reports for investment team members. • Coordinate onboarding for new team members, including seasonal interns, ensuring access to systems, materials, and office resources. • Provide support for select events, including board retreats and internal office gatherings. Operations and Data Management Support • Support the operations team by systematically retrieving manager reports from external portals and organizing them within the office’s internal data management and CRM systems using appropriate tagging and filing conventions. • Monitor and manage the shared team email inbox, categorize incoming correspondence, and escalate high-priority items to the appropriate team members. • Willingness to learn web-based software tools and facilitate data uploads. Technology and AI Support • Identify opportunities to improve processes and operational efficiency, including recommendations for the use of technology and automation tools. • Provide first-level technical support to the investment team by troubleshooting basic technology issues and coordinating with internal IT and external service providers to ensure timely resolution. • Explore and evaluate emerging technology and AI tools that may enhance workflow efficiency and office productivity, and provide recommendations for implementation. Material Preparation • Support the preparation of presentations, reports, and other materials as needed, ensuring accuracy and timely delivery. Will require proficiency with PowerPoint and Excel. Office Management • Serve as the primary point of contact for visitors and guests to the office. • Maintain a professional and organized workspace by monitoring and ordering office supplies as needed. • Manage relationships with vendors and service providers and ensure timely processing of invoices for office utilities, subscriptions, and services. Special Projects Qualifications: Required Associate’s Degree. 3 to 5 years of related experience. Equivalent work experience in lieu of minimum education and related experience. Candidates with fewer than 5 years of experience must demonstrate advanced proficiency in core job functions. Successful completion of required reference and background checks. An acceptable criminal offender records information (CORI) check. Interested candidates are asked to submit a resume and cover letter online at Please be sure to upload all requested documents prior to clicking Submit. Applications cannot be revised once submitted. (Current employees and students should apply by clicking on the Jobs Hub icon from their Workday home screen.) Review of applications will begin immediately and will continue until the position is filled. Amherst College is committed to an inclusive hiring process and will provide reasonable accommodations for candidates throughout the application and interview process upon request. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Welcome to Amherst College! We are excited to share our current openings. You are invited to explore the opportunities available and we encourage you to apply for those that are aligned with your skills and experience. Thank you again for your interest in Amherst College Amherst College, one of the premier liberal arts colleges in the nation, is located in Amherst, Massachusetts—a town of about 35,000 residents in the western part of the state. The college community includes around 1,800 students from 48 states, plus Washington, D.C., Puerto Rico, and 54 countries around the world, along with about 1,000 staff and faculty members. The scenic 1,000-acre campus features a 500-acre wildlife sanctuary and the Book and Plow Farm; three museums: Emily Dickinson Museum, Beneski Museum of Natural History , and Mead Art Museum; and multiple educational and cultural venues and resources through the Five College Consortium. Amherst College is committed to ensuring equal opportunities for everyone. Amherst College does not discriminate in admission, employment, or the administration of its programs and activities based on race, national or ethnic origin, color, religion, sex or gender (including pregnancy, sexual orientation, gender expression, and gender identity), age, disability, genetic information, military service, or any other characteristic or class protected under applicable federal, state, or local law. Amherst College complies with all relevant state and federal laws that prohibit discrimination, including Title VII of the Civil Rights Act, Title IX, Section 504 of the Rehabilitation Act, the Americans with Disabilities Act, the Equal Pay Act, and the Age Discrimination in Employment Act. If you have any related inquiries, please contact the Chief Equity and Inclusion Officer, Amherst College, P.O. Box 5000, Amherst, MA 01002-5000. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability. Amherst College's policy is to provide reasonable accommodation when requested by a qualified applicant. If reasonable accommodation is needed, please contact the Office of Human Resources at View email address on click.appcast.io. Click here for information about Title IX at Amherst. Inquiries may be directed to: Civil Rights and Title IX Coordinator Amherst College 79 S Pleasant Street Suite 120 Amherst, MA 01002 View email address on click.appcast.io Amherst.edu/offices/title-ix