Bookkeeper

Job Description

Job Description

Job Title: Parish Bookkeeper

Locations: St. Jude the Apostle Parish, which includes St. Andrew Secondary

Mission Church and St. Stephen Parish

Office Location: St. Jude the Apostle Church

Reports to: Both Pastors of St. Jude the Apostle Parish and St. Stephen Parish

Classification: Hourly

FLSA: Non-Exempt; Part-Time (hours can vary depending on needs)

Summary:

The parish bookkeeper works in the financial areas of the parishes by performing various

accounting and report functions. The Bookkeeper is involved in all aspects of the day-to-day

accounting functions (Accounts Receivable, Accounts Payable, and general ledger) of the

organization; and will be actively involved in the month-end closing process.

Duties and Responsibilities:

• Assisting the pastors and finance councils develop and implement controls.

• Assisting the pastors and finance councils to maintain diocesan financial policies.

• Enter deposits into proper accounts in the bookkeeping system.

• Process and prepare checks for accounts payable.

• Reconcile bank and credit card accounts.

• Maintain organized financial records and files.

• May process payroll, including withholding requirements and report.

• Create appropriate reports as requested by staff or finance council.

• Administer/monitor special fund raising, including Bishop’s Appeal, special collections,

other club/organization activity.

Banking areas:

With proper separation of duties taken into account, involved in depositing parish funds or

reconciling deposit slips to money counter sheets.

Budget areas:

• Assist the pastors and finance councils in building a budget according to diocesan

financial policies.

• Enter approved budgetary figures for each account.

• Communicate budget overruns to appropriate persons.

• Create reports on budgeting as needed for staff or finance councils.

1 Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty

satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or

ability required. Reasonable accommodations may be made to enable individuals with

disabilities to perform the essential functions.

•  Education/Experience: High School diploma or equivalent; Associate degree preferred;

at least one to three years of previous bookkeeping experience.

•  Religious Requirement: Must be a practicing Roman Catholic who upholds the teaching

and traditions of the Catholic Church and who possesses a sound working knowledge of

the Catholic faith and Church hierarchy.

•  Skills and Abilities:

o Attention to detail

o Problem solving skills

o Excellent written and verbal communication skills

o Ability to multi-task

o Strong organizational skills

o Able to work well with others

o Keeps sensitive information confidential

o Computer Skills:

▪ Microsoft Word

▪ Microsoft Excel

▪ Microsoft Outlook

▪ QuickBooks Online

•  Physical Demands: The physical demands described here are representative of those

that must be met by an employee to successfully perform the essential functions of this

job. The position requires the ability to verbally converse with other individuals, organize

and track large amounts of paperwork, and move and lift objects of ten pounds.

Requires moderate amount of time sitting. Requires use of office equipment including

telephone, personal computer, calculator, and copy and fax machine.

The parishes of St. Jude the Apostle, which includes St. Andrew Secondary Mission Church, and

St. Stephen came together several years ago. We need a bookkeeper who solely oversees the

financial operations of these institutions.

\nCompany Description

Catholic Church in the Diocese of Erie Pa

Company Description

Catholic Church in the Diocese of Erie Pa