Executive Assistant

Executive Assistant - Legal Requisition Number: R237417 Company: Mattel HQ, Inc. Location: El Segundo, California Pay Range: USD $39.50 – $49.00 per hour (base pay determined by location, skills and experience) Mattel offers competitive total pay programs, comprehensive benefits, and resources to help empower a culture where every employee can reach their full potential. The Opportunity The Executive Assistant reports directly to the Senior Vice President of the Corporate / Securities, Global Commercial & Operations, and Government Affairs section of the Mattel Law Department, and is responsible for providing day‑to‑day general administrative support to the SVP and the team. The position is based at Mattel’s headquarters in El Segundo, California, with an expectation of working on‑site four days per week in alignment with the hybrid work model. What Your Impact Will Be Manage schedule, calendar, and correspondence for the SVP, including phone coverage and scheduling and coordinating internal and external calls and meetings in various time zones globally; prioritize senior executive’s schedule based on knowledge of priorities and needs, including acting in a “gatekeeper” role. Manage section budgeting and spend matters, including forecasts and accruals, with oversight from the SVP and attorneys; interface with law firms and manage e‑billing payments; create reports; and manage vendor/supplier onboarding and billing, including creating purchase orders and processing invoices. Manage and complete efficiently and accurately a broad range of administrative tasks, including assisting with special projects; coordinating IT desktop issues; generating/prepare complex documents, reports, PowerPoint presentations, Excel spreadsheets, redlines, and other charts/materials. Collect and prepare information for meetings with staff and outside parties; compose and prepare correspondence; maintain contact lists; manage travel arrangements; complete expense reports. Assist with the preparation and distribution of Board of Directors and Board Committee materials; support materials for other various meetings, including presentations, drafting agendas, compiling information. Support SVP in role as Chair of Law Department Pro Bono Committee and member of the Board of Directors of Mattel Foundation. Assist with coordinating and tracking multiple projects, deliverables, and timelines across attorneys and other stakeholders to support execution and follow‑through. Manage and prioritize inquiries and requests, while addressing conflicts, to ensure smooth day‑to‑day engagement. Manage all aspects of the section’s office services, including scheduling calls/meetings, booking meeting rooms, initiating calls/Zooms, and replenishing supplies; coordinate logistics and support for periodic section events and meals. Oversee document/records management, electronic and physical recordkeeping, and other systems used by the Law Department. Collaborate with other assistants and staff within and outside the Law Department, including C‑suite executive assistants. Assist with new hire onboarding and training. Assist in registering attorneys for continuing education webcasts, seminars and courses; track for compliance with State Bar requirements; ensure Bar fees are paid on a timely basis. Distribute incoming mail and prepare outgoing mail for the team. Improve existing administrative processes and practices where needed. What We’re Looking For 7+ years experience supporting c‑suite/senior executive level, including experience supporting a team (legal team support a plus). Bachelor’s degree preferred. Experience and success working in a fast‑paced environment; strong understanding of how to represent a senior executive and acting with sensitivity to this dynamic. Trustworthy; maintain a high level of professionalism and maturity, as well as integrity and discretion in handling confidential and sensitive information. Outstanding organization/planning skills and attention to detail, including effectively and professionally managing changing and conflicting priorities. Strong verbal and written communication skills. Experience working with international and domestic teams, multiple time zones and languages, and external partners a plus. Positive, measured, can‑do attitude with excellent interpersonal skills; ability to work both independently and collaboratively with a team and a broad range of work styles and personalities, and to establish effective relationships at all levels of the organization. Strong problem‑solving skills required; ability to determine appropriate course of action or response, exercising proper judgment, especially on matters of a confidential or critical nature. Ability to react with appropriate level of urgency to situations and events that require quick response or turnaround. Expert‑level proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint) is required. Skilled at learning new software and troubleshooting MS Office challenges. Proactive, self‑starter; ability to juggle and complete a variety of tasks autonomously, efficiently, and accurately. Ability to think ahead/act intuitively and anticipate the needs of the SVP and team. Experience working with both internal and external partners. Desire and commitment to take on increasingly greater levels of responsibility. Schedule flexibility from time to time for key matters. Equal Opportunity Employer Mattel is an Equal Opportunity Employer where we want you to bring your authentic self to work every day. We welcome all job seekers and all applicants will receive consideration for employment without regard to race, ethnicity, color, national origin, religion, sex, gender, gender identity or expression, sexual orientation, veteran, protected veteran status, disability status, and or any other basis protected by applicable federal, state or local law. Pursuant to the Los Angeles Fair Chance Ordinance and the California Fair Chance Act, qualified applicants with arrest or conviction records will be considered for employment. #J-18808-Ljbffr