Assistant Director of Advancement Operations

Apply now to join FAU on its race to excellence. For more information on everything FAU has to offer, please visit Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account. Position Summary: Florida Atlantic University is seeking an Assistant Director of Advancement Operations in Boca Raton, FL. The Assistant Director of Advancement Operations supports Central Advancement operations, talent management initiatives, and administrative functions in the Division of Institutional Advancement. Summary of Responsibilities includes: Executive & Administration Support: Serve as primary administrative support to the AVP, Operations. Carries out day-to-day operations for Central Advancement within the Division of Institutional Advancement, including talent management support. Makes daily decisions regarding departmental needs to ensure efficient operations and workflow. Supervises Central Advancement, student interns. Coordinates special projects and assists with project tracking and timelines. Provides meeting and event preparation support, including scheduling meetings, preparing agendas, compiling materials, coordinating logistics, recording and distributing meeting minutes, and ensuring readiness for internal and external meetings and events. Assists with the coordination of major Advancement events. Prepares, manages, and distributes correspondence, memoranda, reports, presentations, and other materials as needed. Creates PowerPoint presentations and additional materials as needed. Maintains organized physical and digital filing systems. Assists with vendor communications, quotes, contracts, invoices, and purchasing processes in accordance with university policies and procedures. Performs appropriately and responsibly with respect to highly confidential matters. HR & Talent Management: Serve as Central Advancement’s HR Partner to the Human Resources department. Manages recruitment, onboarding, and training processes for departmental hires and student employees. Coordinate onboarding documentation, scheduling, and operational setup for new hires. Maintain departmental personnel records, organizational documents, and staffing resources. Support performance management processes, staff recognition efforts, and professional development initiatives. Coordinate internal communications related to staffing updates, operational procedures, and departmental policies. Assist with planning and coordinating division retreats, all-staff meetings, trainings, and team engagement initiatives, including logistics, communications, materials, and event support. Perform other job-related duties and responsibilities as assigned by the Assistant Vice President for Advancement Operations or the Vice President of Institutional Advancement. FAU Benefits and Perks If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers: Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more. State retirement options including tax-deferred annuities and Roth 403(b) plans. State employees Public Service Loan Forgiveness (PSLF) program. Sick Leave Pool Program. Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President’s discretion). Paid Community Engagement Volunteer Service Day Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply). For details on FAU's amazing offers visit us at Explore Living in Palm Beach County The goal is to provide local employers and new employees in the area a comprehensive guide with places to live. View it here: Discover Housing Resources in Palm Beach County | BDB Minimum Qualifications: Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required. Salary: $70,000 - $80,000 annually. Exempt Administrative Managerial Professional (AMP) College or Department: IA: Operations Management Location: Boca Raton Work Days and Hours: Monday - Friday 8:00 a.m. - 5:00 p.m. Application Deadline: 2026-07-22 Special Instructions to Applicant: APPLICATION DOCUMENTS REQUIRED: Resume OFFICIAL SEALED TRANSCRIPTS REQUIRED: Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment. PRE-EMPLOYMENT SCREENINGS REQUIRED: Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, and alcohol and drug screening checks. REQUEST FOR ACCOMMODATIONS: Individuals with disabilities requiring accommodation, please call View phone number on click.appcast.io. 711 Florida Atlantic University is where your future begins. With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply. To learn more about the vision and mission of FAU, please visit: In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial. To contact Recruitment Services, send an e-mail to View email address on click.appcast.io. Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic’s Office of Civil Rights and Title IX at View phone number on click.appcast.io or send an email to View email address on click.appcast.io. To contact Human Resources, please call View phone number on click.appcast.io or email View email address on click.appcast.io. For communications assistance, call 7-1-1. Clery Act Information Consumer Information Visit Florida Atlantic's Consumer Information page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid. Florida Statute 1010.35 - Screening Foreign Researchers Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant’s 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).