Human Resources & Recruiting Coordinator

Job Description

Job Description

Armand Corporation, an award-winning M/WBE Construction Management firm celebrating over 35 years in the industry, is seeking a highly organized and self-directed professional who can manage recruiting and HR administrative responsibilities with minimal supervision in the New York City office. 

The successful candidate must demonstrate strong follow-through, initiative, and the ability to prioritize competing responsibilities in a fast-paced environment.

This position will report to our Midtown office approximately 24 hours per week. Days and hours of work are Monday, Wednesday & Friday, 8:30 am to 5 pm.

Essential Responsibilities

Recruitment & Talent Acquisition

• Partner with management to execute recruiting strategies for internal and contingent staffing positions.
• Manage job postings through the Applicant Tracking System (ATS).
• Source candidates through job boards, professional networks, industry associations, referrals, and other recruiting channels.
• Screen resumes and evaluate candidates against position requirements.
• Conduct phone, virtual, and in-person interviews.
• Coordinate interviews with hiring managers and client representatives (Internal construction management and contingent workforce).
• Maintain candidate pipelines and ensure timely follow-up throughout the recruiting process.
• Prepare candidate summaries and recommendations for management review.

Onboarding & Employee Administration

• Coordinate new hire onboarding activities and documentation.
• Ensure completion and accuracy of all onboarding paperwork.
• Maintain employee records and HRIS data.
• Track required certifications, licenses, and training records.

Compliance & Recordkeeping

• Maintain personnel files and employee records.
• Audit employee files for completeness and compliance.
• Track required documentation and follow up on missing items.
• Ensure onboarding documentation is completed and properly maintained.

Performance Management

• Track performance review schedules and deadlines.
• Follow up with managers regarding outstanding evaluations.
• Maintain performance review documentation and reporting.

Employee Relations & Communication

• Serve as a point of contact for employee inquiries.
• Assist in resolving employee concerns and workplace issues.
• Draft professional communications to employees and leadership.
• Support employee engagement initiatives and company programs.

Qualifications 

Required

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Minimum 3–5 years of Human Resources and/or Recruiting experience.
• Experience conducting interviews and evaluating candidates.
• Experience working with Applicant Tracking Systems (ATS) and HRIS platforms.
• Strong written and verbal communication skills.
• Strong organizational and follow-up skills.
• Proficiency in Microsoft Office Suite.
• Experience supporting contingent staffing, professional services, engineering, construction management, or project management organizations. (Preferred)
• Experience with JazzHR, Paychex, or similar systems.
• SHRM-CP, PHR, or related HR certification.

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