Administrative Assistant / Event Coordinator

Job Description

Job Description

Event & Meeting Planning Specialist

Plymouth, MN 55442 | Fully Onsite | Schedule: Monday–Friday, 8:00 AM–5:00 PM, 40 hours/week
Pay: $25–$27/hr

About the Role

In this role, you'll play a key part in bringing meetings, events, and presentations to life, while supporting the back-end tracking and reporting that keeps everything running smoothly. You'll collaborate closely with cross-functional teams to plan and execute both internal and external healthcare meetings and events, working with vendors, sourcing venues, and managing the full event lifecycle from planning through post-event close-out.

What You'll Do

• Strategically plan and execute internal and external healthcare meetings and events
• Collaborate with Product Marketing, Clinical Marketing, Product Development, Global Communications, and other key stakeholders to meet business objectives
• Work with vendors to design and create event elements supporting program goals
• Lead venue sourcing to match meeting space and specifications to each program's needs
• Manage post-event activities including invoice processing, internal cross-charging, financial summaries, and attendee evaluations
• Coordinate reporting metrics to ensure compliance and identify areas for continuous improvement
• Manage registration processes, event communications, physician contracting, program logistics, and post-program close-out
• Build and maintain infrastructure for tracking and reporting using CRM and other digital tools
• Support process integrity, systems monitoring, and data collection for the team
• Partner with Legal and Compliance teams to ensure events comply with relevant regulations, including the Sunshine Act and other governing legislation
• Utilize approval systems as required for event approvals, physician contracting, and engagement tracking

What We're Looking For

• Bachelor's degree required
• Strong organizational and project management skills
• Excellent communication skills and adaptability
• Experience managing high-profile audiences and attendees
• Experience managing CRM tools and databases
• Proficiency with Microsoft Excel, PowerPoint, and other Microsoft tools
• A proactive, "let's figure it out" mindset — comfortable building processes from scratch rather than following prescribed ones