Accounting Specialist

Salary: $20.65 - $25.83 Hourly
Location : 700 W State Street, Milwaukee, WI
Job Type: Full-Time
Job Number: 2025-05358
Division: Finance
Department: Student Accounts
Opening Date: 10/02/2026
Application Requirements: Candidates (both internal and external) must complete the employment application in its entirety for further consideration. Typing "See Resume" in lieu of application completion is not acceptable.


Description
Under general supervision of the Director of Student Accounts, performs accurate cash handling, banking, bookkeeping and accounting responsibilities. Work is detailed and diversified requiring judgment, analytical skills, and decision-making abilities according to established practices and procedures. Supervision received is general in nature using established procedures and general objectives and limited to problems or unusual conditions. Works both independently and with staff in a work-team approach.

Milwaukee Area Technical College (MATC) is Wisconsin's largest and most diverse technical college, offering 170+ high-quality programs that connect students to a career in as little as one to two years. The college also offers a less expensive path to a four-year degree. MATC is transforming lives, industry and our community by preparing students today for the careers of tomorrow. Together, we are meeting the needs of the community we share and are focused on students with the greatest needs. We are seeking passionate individuals to join our team who shares the same passion in serving this purpose. Learn more about MATC at .

Characteristic Duties and Responsibilities
Student Account Review & Communication: Reviews and analyzes student accounts in the Colleague ERP system to understand balance information and accurately communicate with students.

Cashiering & Payment Processing: Receipts and records student payments, including daily reconciliation and cashiering session open/close processes. Performs various financial transactions with students and serves as a backup for general accounting functions within Student Accounts.

Vendor & Sponsorship Billing: Processes vendor and sponsorship request forms to ensure accurate billing and invoicing.

Ledger & Account Management: Records, summarizes, and posts transactions to ledger accounts from source documents and books of original entry. Records receipts and disbursements of funds to accounts in accordance with Generally Accepted Accounting Principles (GAAP). Accumulates and records financial data for transfer to journal entries in subsidiary ledgers.

Reconciliation: Reconciles accounts and session statements at month's end. Collects trial balances and reconciles simple accounts.

Reporting & Financial Documentation: Assists accountants with data entry and reporting. Prepares operating statements, invoices, receipts, lists of disbursements, payrolls, and other required reports. Utilizes accounting software and 10-key calculators.
Prepare and manage complex and confidential documentation: Draft and format a variety of materials including correspondence, memos, meeting minutes, reports, agendas, and other complex or technical documents. Ensure accuracy and professionalism in documents captured through various methods.

Manage and interpret data and reporting: Collect, analyze, and interpret data from multiple sources to support decision-making. Maintain accurate records and generate complex statistical reports, including designing charts, graphs, and tables. Conduct special studies and present findings or recommendations as requested.

Respond to internal and external inquiries: Serve as a point of contact for vendors and stakeholders. Respond to questions and requests via phone, email, or in person in a professional and timely manner, ensuring clear communication and appropriate follow-up.

Prepare and manage complex and confidential documentation: Draft and format a variety of materials
including correspondence. Ensure accuracy and professionalism in documents captured through various methods.

Other Duties: Performs cashiering duties and other related duties as assigned.

Qualifications
Required Education : Associate's degree in accounting, finance or business.

Required Experience : Three (3) years banking, or accounting experience utilizing recognized accounting principles and practices; or two (2) years post high school training in bookkeeping or accounting related experience.

Competencies: Demonstrates the ability to cultivate innovation and optimize work processes while ensuring accountability in all responsibilities. Collaborates effectively with others, showing strong interpersonal savvy and clear, professional communication. Builds trust and fosters positive relationships through integrity, compassion, and respect for diverse perspectives. Maintains a strong customer focus, takes action with initiative, and values continuous self-development to support both individual and organizational success.

KNOWLEDGE, SKILLS, AND ABILITIES

• Working knowledge of GAAP and accounting principles and procedures.
• Working knowledge of the procedures used in maintaining ledger accounts.
• Ability to work collaboratively in a team environment.
• Ability to make, post, and verify computations with speed and accuracy.
• Proficiency in the use of computers and software specific to position, including spreadsheets, Word and the Internet.
• Ability to plan, organize, prioritize and execute tasks in a reactive environment.
• Ability to communicate effectively through both oral and written means.
• Ability to work independently.
• Ability to communicate effectively with students, staff, clients and the general public through both oral and written means.
• Demonstrated ability to work effectively with people of diverse backgrounds and promote a positive working environment.

Supplemental Information
Hours: This is a full-time, in-person position (38.75 hours per week), Monday through Friday, with occasional evening hours for special events. Standard work hours are 8:00 - 4:30 M-TH and 7:45 - 4:15 Fri Actual hours worked may vary based on departmental needs,


Salary Salary is listed to the midpoint of the salary range and are determined by years of experience credit and internal salary equity.
Application Materials & Requirements: Applicants (both internal and external) must complete the employment application in its entirety for consideration.


A complete application entails providing thorough details, including personal information, educational background, and comprehensive work experience. This should include specific job positions held, duties performed, dates of employment, and any relevant licenses or certifications. Additionally, candidates may be required to attach copies of licenses, transcripts or certifications. It's crucial to ensure all aspects of the application are thoroughly completed

EEO
Milwaukee Area Technical College will not discriminate against any employee, applicant for employment, student, or applicant for admission on the basis of race, color, national origin, ancestry, sex, sexual orientation, creed, religion, political affiliation, marital status, parental status, pregnancy, disability, age, membership in any reserve component of the armed forces, union affiliation, arrest and conviction record, or any other protected category under applicable local, state or federal law.


Milwaukee Area Technical College is an Equal Opportunity/Access Educator/Employer operating under an Affirmative Action Plan. Reasonable accommodations will be provided for qualified individuals with disabilities. If you have a disability and need special accommodation for the application process, please contact our office at View phone number on click.appcast.io (Wisconsin Relay

System: 711) or email View email address on click.appcast.io. Women, veterans, and minorities are encouraged to apply.
Health Insurance

• MATC offers a choice between two medical insurance plans. See below for plan types:
  • Low Deductible PPO
  • High Deductible PPO
• Upon selection, the coverage begins the first of the month following start date. You will have 30 days from your start date to enroll.
• MATC contributes a generous percentage towards medical insurance premium.
• Both medical plans include prescription drug coverage at no additional cost to employees.
• Employees are offered an option to enroll in a Health Care Flexible Spending Account (FSA) with the selection of the Low Deductible PPO plan.
• Employees are offered an option to enroll in a Health Savings Account (HSA) with the selection of the High Deductible PPO plan with employer contributions.

Dental Insurance

• MATC offers a group dental plan through Delta Dental.
• Upon selection, the dental insurance plan coverage begins the first of the month following start date.
• Annual maximum per covered person is $2,500; plan covers preventive, routine, restoration, and has an orthodontic benefit for dependents up to age 19.

Vision Insurance

• MATC offers a group vision plan through Superior Vision..Upon selection, the vision insurance plan coverage begins the first of the month following start date.
• Plan covers eye exam, frames, lenses and contact lenses.

Group Life Insurance

• MATC offers group term life insurance benefits through Madison National Life Insurance Company effective the first of the month of start date and is fully paid for by the College. The amount of insurance is based upon the employee's annual earnings rounded to the higher $1,000.00. The benefit is doubled in the event of accidental death.
• Supplemental Life Insurance is also available at group rates for employees, spouses, and dependents to purchase.

Long-Term Disability

• MATC offers long-term disability insurance through Madison National Life Company after 30 days of employment and is fully paid for by the College. Benefits provided are equal to 66 2/3% of base monthly earnings.

Flexible Spending Accounts

• MATC offers two types of Flexible Spending Accounts (FSA):
  • Health Care FSA
  • Dependent Care FSA
• This type of benefit allows employees to set aside pre-tax dollars per calendar year for a variety of medical, dental, and vision expenses (for a Health Care FSA) and for day care expenses for children under 13 or family members that are dependent on you for more than half their support (for a Dependent Care FSA) up to a maximum amount.

Retirement Savings

• Regular full-time employees of MATC who are hired for greater than 12 months become members of the Wisconsin Retirement System (WRS)'s pension system as of day one of employment. The College currently pays the full cost of the employer contribution (6.9%), and the employee pays the full part of the employee contribution of 6.9% of salary. There is a five year vesting period requirement in order to qualify for any employer contributions made on the employee's behalf. Contribution rates are subject to change annually as set by the State.
• In addition to the WRS pension account, employees may enroll in other optional retirement savings plan such as a 403(b) account or a 457 account on a pre-tax or post-tax basis.

Sick Leave

• MATC offers employees a generous sick leave plan per year.
• Each employee may accumulate up to 165 days of full sick leave with an unlimited accumulation of half pay sick leave.

Vacation

• MATC offers a vacation policy to employees for the purpose of rest and relaxation.
• Vacation is earned at a generous rate each year of employment. (Not available for Instructors)

Paid & Flexible (Floating) Holidays

• MATC offers 12 paid holidays for non-Faculty positions and 7 paid holidays for Faculty positions.
• MATC provides two flexible (floating) holidays per employee per year. (Not available for Instructors).

Tuition Benefits:

• Employees are eligible for tuition reimbursement and waiver after completing probationary period.
• Amount allowed per fiscal year is 18 credits at MATC or $1,400 at other accredited institutions.

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What is the highest level of education you have completed?

• Less than High School
• High School Diploma or Equivalent
• Some College, No Degree
• Associate's Degree
• Bachelor Degree
• Master's Degree
• Doctorate or PhD
• Professional Certification or License without a degree

Required Question