Administrative Assistant

Job Description

Job Description

We are looking for an onsite Administrative Assistant to support a Financial Services team in Honolulu, Hawaii. This Long-term Contract position is ideal for someone who thrives in a busy office setting and can keep operations organized, accurate, and on schedule. The role focuses on handling day-to-day administrative coordination, maintaining records, preparing documents and reports, and providing responsive support for incoming office needs.

Oahu residents are preferred due to the onsite nature of this opportunity,

Responsibilities:

• Provide day-to-day administrative support to the department, ensuring tasks are completed accurately and on time.

• Review and confirm licensure information while maintaining organized and up-to-date documentation.

• Enter, update, and manage records within internal systems to support data accuracy and accessibility.

• Prepare routine and ad hoc reports for departmental tracking and operational needs.

• Create correspondence, forms, and other business documents with a high level of accuracy.

• Handle general office duties such as filing, scanning, faxing, copying, and typing to support smooth workflow.

• Respond to inbound calls and direct inquiries professionally while assisting with front-office or receptionist-related tasks.

• Assist with special assignments and additional administrative projects as business needs arise.

• At least 3 years of recent clerical or administrative experience in an office environment.
• Strong working knowledge of Microsoft Office, including PowerPoint and intermediate Excel skills.
• Ability to manage multiple priorities effectively in a fast-paced setting with daily deadlines.
• Experience performing data entry with a high degree of accuracy and attention to detail.
• Comfortable handling inbound phone calls and providing administrative support with strong attention to detail.
• Strong organizational, communication, and time management skills.
• Ability to work independently while also supporting a collaborative department team.