Administrative Accounting Assistant

Job Title

This posting is for the State of Hawaii, Department of the Attorney General, Crime Prevention and Justice Assistance Division (CPJAD). The position is located on the Island of Oahu. Salary: $5,133 - per month, pending qualifications of applicant. The State Recruiting Office will refer all inquiries regarding this exempt position to the Department of the Attorney General.

Duties Summary

CPJAD serves as the central agency to provide the Attorney General, the chief law enforcement officer of Hawaii, with the information and resources needed to address crime and crime prevention.

This position is responsible for providing fiscal support services to the Division Administrator and staff. This includes maintaining appropriation accounts, processing deposits and payments, posting fiscal data, preparing federal and state fiscal reports, and other related duties. This position is also responsible for maintaining the inventory records for CPJAD. This position works closely with the department's fiscal office to ensure coordination and accuracy of fiscal reports. This position may work occasionally with information that is of a restricted nature.

Minimum Qualification Requirements

Recommended Qualifications:

Knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations.

Knowledge of office practices and procedures relating to the processing and recording of transactions and accounting information.

Skills/Abilities:

Ability to read, write, and speak concisely and effectively.

Ability to deal with others in a tactful and polite manner.

Ability to independently organize and prioritize work schedules to meet multiple deadlines.

Ability to maintain confidentiality of information.

Ability to use a personal computer and Microsoft Excel.

Education:

Associate's degree in business or accounting is required.

Experience:

Six months general work experience which demonstrated knowledge of arithmetic and spelling, and ability to follow oral and written directions, write simply and directly, and observe differences in words and numbers quickly and accurately.

Four years specialized work experience in posting to accounting records and other systemizing of fiscal information, i.e., computing, classifying and recording numerical data to keep sets of financial accounting records complete and to prepare standard financial statements. Such experience must have demonstrated knowledge of standard accounting classification and terminology pertinent to accounts maintenance operations, and office practices and procedures relating to the processing and recording of transactions and accounting information, and reconciling accounts (i.e., checking for errors, balancing, and verifying with source documents); and the preparation of balance sheets or income statements or financial and/or accounting reports.

Supervisory Aptitude:

Supervisory aptitude is the demonstration of aptitude for the performance of supervisory duties through successful completion of regular or special assignments which involve some supervisory responsibilities or aspects; by serving as a group or team leader, or in similar work in which opportunities for demonstrating supervisory capabilities exist; by completion of training courses in supervision accompanied by application of supervisory skills in work assignments or by favorable appraisals by a supervisor indicating the possession of supervisory potential.

Other Information

To Apply: Please send cover letter, application, resumé, and salary requirements to:

Amy Tatsuno, Administrative Services Assistant Department of the Attorney General Crime Prevention and Justice Assistance Division 235 South Beretania Street, Suite 401 Honolulu, Hawaii 96813 or by email to View email address on click.appcast.io Application can be found at: (Download PDF reader)

Benefits

This is a non-civil service position. Benefit information will be provided at time of offer by the Department Personnel Officer or Director of the hiring department.

Listed below is a summary of the benefits the State offers to exempt employees, which is based on full-time employment.

Paid Holidays Eligible for 13 paid holidays each year; 14 holidays during an election year.

Paid Vacation Eligible for 21 days per year.

Paid Sick Leave Eligible for 21 days per year.

Other Leaves Reasonable time off with pay may be provided for jury or witness duty, a death in the family, some military duty, and donation to the Blood Bank. Leave sharing donations may be granted to eligible employees who have serious personal illnesses or injuries or need to care for a seriously ill or injured family member. Various leaves without pay may also be granted with full re-employment rights.

Health Insurance The State pays a part of the premiums for each employee's enrollment in a State sponsored Medical, Drug, Vision, and Dental Plan. For more information, visit the Employer Union Trust Fund website for coverage and options.

Group Life Insurance The State provides a free life insurance policy for eligible exempt employees.

Retirement Plan The State contributes to a retirement plan for eligible employees. Generally, employees under the Hybrid Plan with 10 years of credited service and who have reached 65 years of age or have 30 years of credited service and have reached 60 years of age may retire and receive benefits. To find out more about the options you have, go to

Premium Conversion Plan Participating exempt employees may increase their take-home pay by having the State deduct the cost of health care premiums before payroll taxes are withheld.

Flexible Spending Accounts Eligible exempt employees can reduce their federal and state income taxes and social security taxes by setting aside money from their paychecks to pay for eligible out-of-pocket health care expenses and eligible dependent care expenses on a BEFORE-TAX basis.

Transportation Benefits Participating employees may increase their take-home pay by having the State deduct qualified transportation expenses (i.e. eligible parking fees, monthly bus passes for TheBus, fare coupons for The Handi-Van, Vanpool Hawaii participation fee, etc.) through pre-tax payroll deductions.

Deferred Compensation The State offers exempt employees a tax-deferred retirement savings program. This program allows employees to build a retirement nest egg through voluntary, pre-tax payroll deductions. A broad range of investment options are available to select from.

Temporary Disability Insurance Qualified exempt employees may be eligible to receive partial wage replacement, at no cost to the employee, for a disability caused by a non-work related injury or illness under this program.

Social Security As an employer, the State also contributes to an exempt employee's social security account.

Training & Continuing Education The State supports developmental activities related to an exempt employee's work. In many departments there are numerous in-service training opportunities available. Sabbatical leaves with pay are available for qualified employees.

Travel Expenses The State may pay for certain business related travel expenses including mileage reimbursement for use of a personal car during work, airfare, meals and lodging expenses for trips to neighbor islands or out of state.

Union & Collective Bargaining Exempt employees may have the right to join the union for collective bargaining with the State and employee representation depending on the status of the exempt position.

The above information is solely intended as a summary of the benefits available to State of Hawaii employees and is subject to change. Whether or not you are entitled to a particular benefit will depend on your specific appointment and employment status (included, excluded, exempt, non-exempt). Please refer to the appropriate collective bargaining agreement or executive order and all applicable laws, rules, policies, or plan documents for further details. Nothing herein shall be deemed as creating an employment contract, promise of employment, promise of continued employment, or obligation of any kind on the part of the State of Hawaii.

The State of Hawaii is an Equal Opportunity Employer Revised 01/13