Director of Fiscal and Business Operations, Social Sciences

Job Profile:
Financial Analyst 4

Job Family:
Budget, Planning and Financial Analysis

Time Type:
Full time

Max Pay - Depends on experience:
$140,000.00 USD Annual

Apply before 11:59 PM Arizona time the day before the posted End Date.

Minimum Qualifications:
Bachelor's degree and seven (7) years of experience appropriate to the area of assignment/field; OR, Any equivalent combination of experience and/or training from which comparable knowledge, skills and abilities have been achieved.

Job Description:

The Director of Fiscal and Business Operations provides management and oversight at the Dean's Office level of all financial, human resources, and operational functions of multiple academic and research units comprising one of three divisions in The College of Liberal Arts and Sciences. The position reports to the Executive Director of Fiscal and Business Operations for The College and is the primary point of contact for Social Sciences division unit leadership and staff.

Salary Range: $125,000 - $140,000 per year; DOE

Essential Duties:

• Responsibilities include management of the divisional all-funds budget, expenditures, and personnel actions; tracking budget changes and managing commitments.
• Incumbent will work closely with the Dean of Social Sciences in providing information and making recommendations on various actions on both a routine and an ad hoc basis.
• Develop and maintain routine and special reports as requested.
• Review of all documents that require Divisional Dean approval for appropriateness and compliance with University and College policies, including travel, personnel transactions and purchasing.
• Coordination of College- or University-wide budget/personnel actions such as annual budget planning, hiring plan, forecasting, year-end processes, and salary increase programs.
• Troubleshoot various problems that originate at the division unit level related to staffing or budget.
• Coordinate with Dean's Office colleagues to keep division unit staff informed of policy and procedure changes and to provide training and educational opportunities.
• Lead regular operational meetings for Division staff. Prepare and administer relevant agendas and provide meeting minutes.
• Lead or serve on hiring committees in the units and provide financial and human resource backup when vacancies occur.
• Mentor, train, and provide indirect supervision/feedback to all lead financial staff members within the Social Sciences as it relates to budget and human resources.
• May also be assigned various College-level tasks that cross divisional lines and assist colleagues as time permits.

Desired Qualifications:

• Experience working in higher education, preferably in an academic unit or dean's office.
• Experience in budget preparation and forecasting, including variance reporting and trend analysis.
• Experience with university/enterprise-level systems for payroll, budgeting, purchasing, and data acquisition (ex: Adaptive, Analytics, Workday, Concur, etc.).
• Experience with leading, managing and motivating staff to create a positive culture.
• Working experience with Microsoft Office and Google products, including Excel, Office, and Outlook.
• Demonstrated knowledge of Arizona State University policies and procedures including but not limited to, financial controls, personnel (including academic personnel), purchasing and facilities.
• Evidence of effective written and oral communication skills.
• Experience in preparing and presenting reports in a meaningful manner to assist with strategic planning and to make recommendations for higher level management decisions.

Working Environment:

• Activities are performed in an environmentally controlled office setting subject to extended periods of sitting, keyboarding and manipulating a computer mouse.
• Regular activities require ability to respond to rapidly changing priorities, which may include and/or are subject to resolution of conflicts.
• Attend meetings out of the office and have significant interpersonal interactions.
• Must communicate effectively in both oral and in written format to perform essential job functions.
• Daily use of computer, software, and office machines.
• Must practice independent judgement and interpretation of policies.
• Hybrid work allowing for up to 2 days remote may be offered after initial training period. This is at the discretion of the supervisor and may be modified or revoked to meet business needs.

Department Statement:

The College of Liberal Arts and Sciences (The College) is the largest college at ASU and is organized in a divisional structure comprised of Humanities, Natural Sciences, and Social Sciences. The atmosphere is collegial, priorities are fluid and demands for assistance come from many directions. This position provides an opportunity to exercise initiative, work with very diverse populations and enhance leadership skills.
The College offers the greatest choice and diversity of studies of any school at Arizona State University, the largest public university in the United States. In addition to top academic programs, award-winning faculty, and state-of-the-art lab and research facilities, The College offers unique opportunities to explore a vast spectrum of academic disciplines - from science and math to languages and philosophy - that few other colleges and universities can provide. The College has 90+ undergraduate majors and 140+ graduate degrees housed in 23 interdisciplinary schools and departments. The College is redefining liberal arts and sciences education for the 21st century.

Driving Requirement:
Driving is not required for this position.

Location:
Campus: Tempe

Funding:
No Federal Funding

Instructions to Apply:

Current employees, student workers seeking staff opportunities, and students applying for student worker positions must apply directly through the Workday Jobs Hub.

Please use the link below to log in using single sign-on.

To be considered, your application must include all of the following attachments:

• Cover letter
• Resume or CV

Multiple documents may be uploaded in the attachments section. Alternatively, applicants may combine all required materials into a single PDF for submission. Please ensure uploaded documents are clearly labeled and include your name.

Please ensure your resume includes all employment information in month and year format, for example 6/04 to 8/14, along with job title, job duties, and employer name for each position. Your resume should clearly demonstrate how your experience and background meet the minimum and desired qualifications for this position. Incomplete applications or missing required materials may not be considered.

Important: Do not withdraw your application to make edits. Once an application is withdrawn, it cannot be edited, reactivated, or replaced with a new submission. If you have questions or need assistance, please contact The Office of Human Resources Talent Acquisition before the posting close date.

Graduate Assistant, Intern and part-time positions are counted as half time for experience equivalency, meaning one year equals six months of experience.

Only electronic applications will be accepted for this position. By submitting an application, you confirm that the information provided is accurate and complete.

ASU Statement:

Arizona State University is a new model for American higher education, an unprecedented combination of academic excellence, entrepreneurial energy and broad access. This New American University is a single, unified institution comprising four differentiated campuses positively impacting the economic, social, cultural and environmental health of the communities it serves. Its research is inspired by real world application blurring the boundaries that traditionally separate academic disciplines. ASU serves more than 100,000 students in metropolitan Phoenix, Arizona, the nation's fifth largest city. ASU champions inclusive excellence, and welcomes students from all fifty states and more than one hundred nations across the globe.


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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, or any other basis protected by law.

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Employment Verification Statement:

ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications.

Background Check Statement:

ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check.

Fingerprint Check Statement:
This position is considered safety/security sensitive and will include a fingerprint check. Employment is contingent upon successful passing of the fingerprint check.