Accounts Payable Specialist

Accounts Payable Specialist

Location: Houston, TX

Job Summary

We are seeking a detail-oriented and experienced Accounts Payable Specialist. In this role, you will be responsible for managing the entire accounts payable process, from invoice verification to payment processing, ensuring accuracy and timely completion. You will work closely with internal departments and external vendors, playing a crucial role in maintaining the financial health of the organization.

Key Responsibilities

• Invoice Processing: Review, verify, and enter supplier invoices into the accounting system, ensuring correct coding to appropriate general ledger accounts.
• Vendor Management: Maintain relationships with vendors, ensuring timely payments, addressing inquiries, and resolving discrepancies efficiently.
• Payment Processing: Prepare and process electronic transfers, checks, and other payment methods. Ensure timely and accurate payment of all vendor invoices.
• Expense Reports: Review and process employee expense reports, ensuring compliance with company policies and proper documentation.
• Reconciliation: Reconcile accounts payable transactions, including monthly vendor statements, and resolve discrepancies in a timely manner.
• Reporting: Generate and provide monthly accounts payable reports and other financial data as required by management.
• Compliance: Ensure adherence to internal controls, accounting policies, and procedures. Stay updated on relevant regulations and tax rules.
• Month-End Closing: Assist in the month-end closing process, including accruals and journal entries related to accounts payable.
• Continuous Improvement: Identify areas for process improvement in the accounts payable function and collaborate with team members to implement best practices.

Qualifications

• Education: Bachelor's degree in Accounting, Finance, or a related field is preferred.
• Experience: 4-5 years of experience in accounts payable, with a solid understanding of accounting principles and processes.
• Technical Skills: Proficiency in accounting software (e.g., QuickBooks, SAP, Oracle, etc.) and Microsoft Office Suite, particularly Excel.
• Attention to Detail: Strong analytical skills and attention to detail to ensure accurate processing and reconciliation of financial data.
• Communication: Excellent verbal and written communication skills for interacting with vendors, colleagues, and management.
• Problem-Solving: Ability to investigate and resolve discrepancies independently and in a timely manner.
• Organizational Skills: Ability to manage multiple tasks, prioritize workload, and meet deadlines in a fast-paced environment.