Meetings & Travel Specialist

Meetings & Travel Specialist

KBR is a global leader in delivering technology-driven, mission-critical, and sustainable solutions that truly matter. For over a century, we have powered bold missions across defense, space, industry, and government through our two core business lines Mission Technology Solutions and Sustainable Technology Solutions. With nearly 38,000 talented people operating in more than 80 countries, we thrive on a culture built on safety, integrity, and teamwork. At KBR, we empower our people to solve the world's toughest challenges and create lasting value for communities and the planet. We don't just deliver results, we deliver game-changing solutions, innovative technology, deep domain expertise, and cutting-edge technologies.

KBR is seeking a Meetings & Travel Specialist in Houston, Texas to join our Global Travel Services team. This role is responsible for planning, coordinating, and executing corporate meetings, events, and travel-related initiatives while ensuring exceptional service, budget stewardship, and policy compliance. The position also supports KBR's corporate travel program and serves as a key administrator of the company's preferred global hotel program. The ideal candidate is highly organized, customer-focused, and experienced in corporate meetings, event management, and travel operations.

Key Responsibilities

• Plan and coordinate corporate meetings, conferences, team events, private dining events, training sessions, and other company-sponsored programs.
• Manage event logistics, including venue selection, room blocks, catering, audiovisual services, transportation, and attendee communications.
• Partner with sourcing providers and hotels to secure meeting space, negotiate terms, and obtain competitive pricing.
• Support contract administration activities in accordance with company procurement and legal requirements.
• Manage event registration processes and attendee tracking activities.
• Develop event budgets, forecasts, reconciliations, and post-event reporting.
• Conduct venue research, site evaluations, and supplier assessments.
• Provide onsite event support and coordination when required.
• Administer Meeting Card documentation, expense reconciliation, and charge code allocation processes.
• Coordinate rooming lists and hotel reservations through preferred travel management providers.
• Process event-related payment requests and supplier invoices.
• Lead administration of the company's preferred global hotel program, including hotel participation, traveler communication, and program reporting.
• Support day-to-day corporate travel program activities and assist the Global Travel Manager with special projects and initiatives.
• Maintain supplier relationships and assist with supplier performance reviews.
• Identify opportunities for process improvement, cost savings, and enhanced service delivery.
• Maintain accurate event, contract, invoice, and travel program records.

Basic Qualifications

Education & Experience

• Bachelor's degree in Hospitality Management, Event Management, Business Administration, Tourism, or related field, or equivalent work experience.
• Minimum 3 years of experience in corporate meetings, event planning, hospitality, travel management, or related disciplines.
• Experience managing multiple projects simultaneously in a deadline-driven environment.
• Experience working directly with suppliers, hotels, travel providers, or event management organizations.

Professional Skills & Competencies

• Strong organizational and project management capabilities.
• Excellent customer service and stakeholder management skills.
• Strong written, verbal, and interpersonal communication skills.
• Ability to effectively negotiate and manage supplier relationships.
• Financial and analytical skills, including budget tracking and reconciliation support.
• High attention to detail and commitment to quality execution.
• Strong problem-solving and decision-making capabilities.
• Proficiency in Microsoft Office applications, including Excel, PowerPoint, Outlook, and Teams.
• Ability to work independently while collaborating effectively with cross-functional teams.

Preferred Qualifications

• Certified Meeting Professional (CMP) certification or progress toward certification.
• Experience supporting global travel programs or corporate travel operations.
• Experience negotiating hotel and meeting contracts.
• Experience administering event registration platforms and attendee management systems.
• Familiarity with Concur, Cvent, or similar travel and event management technologies.

Additional Compensation: KBR may offer bonuses, commissions, or other forms of compensation to certain job titles or levels, per internal policy or contractual designation. Additional compensation may be in the form of sign on bonus, relocation benefits, short term incentives, long term incentives, or discretionary payments for exceptional performance.

Benefits: KBR offers a selection of competitive lifestyle benefits which could include a 401K plan with company match, medical, dental, vision, life insurance, AD&D, flexible spending account, disability, paid time off, or flexible work schedule. We support career advancement through professional training and development.

KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.