Administrative Assistant

Administrative Assistant

The Administrative Assistant provides administrative support to ensure efficient daily operations within the department. This position assists with administrative processes and customer service while supporting both front-of-house and back-of-house operations as needed.

Essential Duties and Responsibilities

• Support daily financial operations, including balancing cash drawers, preparing deposits, and processing change orders.
• Assist with inventory management, invoicing, and financial tracking.
• Coordinate staff meetings, internal activities, and campus/community outreach efforts.
• Serve as liaison with other Yavapai College departments, including facilities and grounds maintenance.
• Prepare sales reports, spreadsheets, and other documents. Flag discrepancies to management.
• Maintain organized files and accurate financial and operational records.
• Provide professional customer service to students, staff, and community members.
• Fill front-of-house shifts to meet departmental needs.
• Work as cashier as needed by the department.

Minimum Expectations & Requirements

• High school diploma or GED.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail and the ability to multitask.
• Ability to work independently and collaboratively as part of a team.
• Demonstrated professionalism, discretion, and sound judgment.

Preferred Skills & Abilities

• One (1) year of administrative, office support, cashiering, or related experience.
• Associate degree in Business Administration or related field.
• Experience working in a higher education or public sector environment.
• Experience with financial recordkeeping, purchasing systems, or point-of-sale systems.

Essential Functions

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements and competencies listed represent the required knowledge, skill, and ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. While performing the duties of this job, the employee is regularly required to sit and talk or hear. The employee must frequently use hands to finger, handle, or feel. The employee is occasionally required to stand, walk, and reach with hands and arms. In addition, the employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Work Environment

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions. The noise level in the work environment is usually quiet.