Office Manager

Position Details

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Position Information


Position Title
Office Manager


Status
Full Time


Job Summary


The Department of Chemistry at Tuskegee University is seeking a highly organized, detail-oriented, and proactive individual to serve as Office Manager. This position plays a vital role in supporting the daily administrative operations of the department, assisting faculty and students, and ensuring compliance with university policies and procedures.

Essential Job Duties

• Manage day-to-day administrative functions of the department office
• Serve as primary point of contact for departmental inquiries
• Coordinate scheduling, communications, and documentation for meetings and events 4) Maintain departmental records, files, and databases
• Support faculty with travel requests, purchase orders, requisitions, and other administrative tasks
• Monitor departmental budgets, reconcile accounts, and prepare reports as needed
• Assist with course scheduling, textbook adoptions, and student communications
• Collaborate with campus offices (HR, Finance, Registrar, etc.) to ensure timely processing of departmental needs
• Supervise student workers and assist with onboarding of new faculty and staff

Qualifications (Education, Experience and Specialized Training)

• Associate's degree required (Bachelor's degree preferred) with a minimum of 5 years of administrative or office management experience (preferably in an academic setting).

Physical Demands

Skills and Attributes

• Strong interpersonal, written, and verbal communication skills
• Proficiency with Microsoft Office Suite (Word, Excel, Outlook), Zoom, and general office technology
• Ability to work independently and maintain confidentiality.

Additional Desirable Qualifications:

• Familiarity with university operations and academic departments.
• Demonstrated ability to prioritize tasks and manage multiple deadlines.
• Problem-solving mindset and attention to detail
• Ability to learn new purchasing and management software

Posting Detail Information


Posting Number
S870


Will this position required travel?


No

Will this position required night, weekend, and after hour work?


No

Will this positon be supported using grants or contract funding?


No

Number of Vacancies

Desired Start Date

Position End Date (if temporary)

Open Date

Close Date

Open Until Filled
No


Special Instructions Summary


Each applicant, including all current employees, must complete and submit the following documents:

• Tuskegee University employment application
• Cover Letter
• Resume/CV
• Recommendation letters
• Copies of unofficial transcripts.
• Please note that official transcripts(s) will be required upon hire

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