Executive Assistant

Executive Assistant to the Chief Financial OfficerEach applicant, including all current employees, must complete and submit the following documents:Tuskegee University employment applicationCover LetterResume/CVRecommendation lettersCopies of unofficial transcripts. Please note that official transcripts(s) will be required upon hire Position DetailsPosition InformationPosition Title - Executive Assistant to the Chief Financial OfficerStatus - Full TimeJob Summary - N/AEssential Job Duties - • Manage, coordinate, organize and administer daily operations of the office, including design and maintenance of filing system Schedule appointments and maintain calendar for Chief Financial Officer (CFO)• Review materials submitted for signature to ensure proper format in keeping with the standards of the office Prepare meeting agendas, informal hearings and conferences• Make arrangements for meetings hosted by theCFO, including facilities, meals and lodging for participants• Prepare requisitions, travel forms and other reports for signature• Provide information to University personnel, the general public, groups, organizations and agencies in accordance with office policy• Prepare statistical/ financial data reports as requested• Assist in insurance renewal coverage for the University; gather exposure data campus wide• Assist with drafting correspondence, reports, presentations, and other materials as assigned• Demonstrate sound decision making, data analysis, and leadership ability; make decisions regarding office protocol in the absence of key personnel consistent with office policy •• Act as liaison with various units under the supervision of theCFOand supplement staffing as may be needed• Train and supervise student workers• Coordinate renewal of insurance coverage for the University; gather exposure data campus wide• Assist students, parents, faculty, staff and visitors on official University matters in accordance with office policy• Provide support to Independent Auditors in accordance with office policy• Other duties as assigned by theCFOor Assistant to theCFOfor Compliance and ReportingQualifications (Education, Experience and Specialized Training) - • Bachelor's degree, preferably in Business Administration or Accounting, Associate's degree or 3 to 4 years of secretarial experience• At least 1 year of experience in an office setting • Must be able to maintain the highest level of ethics and confidentialitySkills and Attributes - • Excellent customer service • Excellent oral and written communication skills• Experience with computer systems and standard office machines• Proficiency with MS Office products including Word, PowerPoint, Excel, Access, Power and Outlook• Strong analytical skills• Knowledge of office management, organization and supervisory procedures• Ability to work independently, resolve issues and be open to continued education• Must be a team playerPosting Detail InformationPosting Number - S #461Will this position required travel? - N/AWill this position required night, weekend, and after hour work? - N/AWill this positon be supported using grants or contract funding? - N/ANumber of Vacancies - 1Open Date - 04/29/2026Special Instructions Summary - Each applicant, including all current employees, must complete and submit the following documents:Tuskegee University employment applicationCover LetterResume/CVRecommendation lettersCopies of unofficial transcripts.Please note that official transcripts(s) will be required upon hireSupplemental QuestionsRequired fields are indicated with an asterisk (*).* Do you have a Bachelor's degree, preferably in Business Administration or Accounting, Associate's degree or 3 to 4 years of secretarial experience? yesno* Do you have proficiency with MS Office products including Word, PowerPoint, Excel, Access, Power and Outlook? yesnoDocuments Needed to ApplyRequired DocumentsResumeCover LetterTranscript 1Optional DocumentsLetter of Recommendation 1Curriculum VitaeOtherLetter of Recommendation 2Letter of Recommendation 3