Administrative Assistant

Job Description

Job Description

Overview

California Closets is the leader in custom storage and organizational solutions, helping customers create beautiful, functional spaces that improve the way they live every day.

We're a locally owned and operated franchise based in Nashville, with a full wood production facility where every custom solution is thoughtfully designed and built. Our team proudly serves homeowners throughout Tennessee and Northern Alabama while combining the strength of an internationally recognized brand with the culture and personal touch of a local business.

We're a close-knit team that believes great work starts with great people. We value collaboration, accountability, craftsmanship, and exceptional customer service. If you're someone who is organized, dependable, detail-oriented, and enjoys supporting a team in a fast-paced environment, you'll fit right in.

Job Overview  

The Administrative Assistant is responsible for clerical tasks to ensure the staff can communicate and work efficiently. Position requires a profound attention to detail and ability to manage multiple suppliers in a fast-paced environment. 

Hours : 

• Monday-Friday 40 hours/week; 8:00am – 4:30pm (30-minute lunch) 

Responsibilities : 

• Primary on phones.  Answer and route accordingly. 
• Book incoming leads via phone and web. 
• Greet and host guests that walk-in.

• Assist with invoices and expenses through QuickBooks.
• Audit purchase orders to ensure accuracy.
• Coordinate and manage calendar for scheduled events in the office.
• Manage general email and forward to people as needed. 

• Understand products and assists walk-ins in the design studio. 
• Manage outbound shipping of items. 
• Receive and distribute incoming mail daily. 
• Maintain Miele coffee machine. 

• Clean office space at the end of the day.
• Manage maintenance vendors such as HVAC, pest control, lawncare, office cleaning, etc.  
  
• Create flyers/graphics/PowerPoint for office functions. 
  

• Managing office supply inventory.   
• Other projects or administrative tasks as assigned. 

Qualifications:

• 2+ years’ experience as administrative assistant and/or customer service representative, preferably within a luxury brand environment.
• Advanced working knowledge of MS Office, Outlook, PowerPoint, Excel and QuickBooks.
• Strong listening and interpersonal skills.
• Profound attention to detail.
• Excellent time-management, professionalism, and organization.
• Smart, optimistic, and will always “find a way”.
• A growth mindset of continuous improvement.
• A proven passion for excellence.

Benefits :

• Health insurance
• Health savings account
• Dental insurance
• Vision insurance
• 401(k)
• 401(k) matching
• Emergency Savings account
• Employee discount
• Paid time off