Executive Assistant

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community. University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks that include numerous retail and restaurant discounts, savings on local child care centers and special rates for performing arts events. Primary Purpose of Organizational Unit The mission of the School of Social Work is to advance equity, transform systems, improve lives. The School’s curriculum supports the mission and recognizes the uniqueness of the region served, including concerns for disadvantaged, vulnerable, and oppressed individuals, families and communities. Classes provide rigorous and evidence-based content, and give students the opportunity to explore theory, learn intervention skills and engage in challenging dialogue with colleagues. Position Summary The primary purpose of this position is to support the Associate Dean for Advancement, with responsibilities allocated across Development/Advancement (50%), Communications (25%), and the Dean’s Office (25%). Within Development/Advancement, duties include, but are not limited to, managing day-to-day operations such as updating, querying, and analyzing data and generating reports from the development database; submitting purchase requisitions and processing contracts; developing relationships and serving as a key liaison between internal and external stakeholders; reconciling travel expenses and processing reimbursements; and providing extensive calendaring and scheduling support for the Associate Dean. In support of Communications (25%), this role will primarily focus on operational and administrative functions, including managing purchasing processes, handling vendor agreements, and coordinating calendars. For the Dean’s Office (25%), responsibilities include providing support for faculty and staff searches, as well as assisting with event planning and execution and offering additional administrative support as needed. The Executive Assistant will also play a key role in event planning and project management, assisting in the coordination of alumni receptions, donor events, and School functions in partnership with the Dean and Associate Dean. This role requires frequent high-level interaction with internal and external constituents. Minimum Education and Experience Requirements High school diploma or equivalency and three years of progressively responsible administrative/office management experience; or Associate’s degree in secretarial science, business administration, or a related discipline and one year of progressively responsible administrative/office management experience ; or Bachelor’s degree, preferably in business administration or a related discipline; or equivalent combination of training and experience. All degrees must be received from appropriately accredited institutions. Management Preferences Experience working with high level executives within a university setting Understanding of University systems, offices, or practices. * Experience with university accounting systems Experience with DAVIE or other customer relationship management software Willingness to collaborate and contribute to team success Special Physical/Mental Requirements Campus Security Authority Responsibilities Office of Human Resources Contact Information If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at View phone number on click.appcast.io or send an email to View email address on click.appcast.io Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status. Equal Opportunity Employer Statement The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities. Optional and Required Documents Required Documents Curriculum Vitae / Resume Optional Documents Cover Letter Supplemental Questions Required fields are indicated with an asterisk (*). #J-18808-Ljbffr