PROJECT COORDINATOR

Project Coordinator Department: Department of Buildings Location: 121 N. LaSalle St., Chicago, IL 60602 Schedule: Monday through Friday, 8:30 AM – 4:30 PM Starting Salary: $75,336.00 annually Number of Positions: 1 (additional vacancies may become available pending budget approval) Essential Duties Work directly with the Commissioner and First Deputy Commissioner to coordinate, support, and advance departmental initiatives, strategic priorities, and special projects. Assist executive leadership in planning, organizing, monitoring, and evaluating projects and programs to ensure departmental goals, objectives, and performance measures are achieved. Develop and maintain project schedules, implementation plans, performance metrics, and tracking systems to monitor progress, identify risks, and ensure the timely completion of deliverables. Coordinate meetings, briefings, stakeholder engagements, and project-related activities, including preparing agendas, documenting action items, and ensuring follow‑up on assignments and commitments. Conduct research, gather and analyze data, and prepare recommendations, reports, and supporting documentation to facilitate executive decision‑making, policy development, and operational improvements. Prepare narrative, statistical, and management reports, presentations, briefing materials, correspondence, and executive summaries using Microsoft Office, Adobe Acrobat, and other business software programs. Assist in the development, implementation, and evaluation of departmental policies, procedures, and operational practices to improve organizational efficiency and effectiveness. Coordinate activities among departmental bureaus, City departments, external agencies, consultants, contractors, and other stakeholders to facilitate project implementation and resolve interdepartmental issues. Monitor project activities, milestones, and performance outcomes; identify potential risks or barriers; recommend corrective actions; and assist in implementing process improvements. Assist in the preparation and monitoring of project budgets, expenditure tracking, and resource allocation activities associated with assigned projects and programs. Serve as a departmental liaison with City agencies, community organizations, industry groups, elected officials, and other stakeholders to exchange information and support departmental initiatives. Support the oversight of consultant and contractor activities associated with assigned projects and programs, including monitoring contract deliverables and reviewing work products for compliance with project objectives. Represent the Department at meetings, hearings, community forums, stakeholder engagements, and industry events to support departmental objectives and Citywide initiatives. Additional Duties Additional duties may be required for this position. Qualifications Graduation from an accredited college or university with a bachelor's degree, plus three (3) years of work experience performing or supporting project or program administration functions; OR seven (7) years of work experience performing or supporting project or program administration functions; OR graduation from an accredited college or university with an associate degree, plus five (5) years of work experience performing or supporting project or program administration functions; OR graduation from an accredited college or university with a master's degree or higher, plus two (2) years of work experience performing or supporting project or program administration functions. Selection Requirements Applicants must successfully complete an interview. The candidate(s) with qualifications best suited to fulfill the responsibilities of the position, assessed through the oral and written portions of the interview, will be selected. Equal Employment Opportunity Statement The City of Chicago is an Equal Employment Opportunity, Military Friendly, and Fair Chance Employer. #J-18808-Ljbffr City of Chicago