Project Coordinator

Do you want to be a part of something innovative, relevant, and intellectually stimulating that has a meaningful impact? Come join our MxD team as we strive to increase U.S. competitiveness in manufacturing. MxD (Manufacturing x Digital) advances economic prosperity and national security by strengthening U.S. manufacturing competitiveness through technology innovation, workforce development, and cybersecurity preparedness. In partnership with the Department of Defense, we convene an ecosystem to solve critical manufacturing challenges by accelerating digital adoption, empowering a skilled workforce, and modernizing supply chains. MxD is also the National Center for Cybersecurity in Manufacturing, as designated by DoD. Visit mxdusa.org to learn more. MxD is passionate about its people and committed to creating an environment where everyone is heard and respected. Flexible work arrangements and unlimited paid time‑off programs are just a few of the exceptional benefits MxD provides its employees. MxD embodies a strong, fast‑paced, and dynamic working environment while also fostering curiosity and innovation. Position Overview MxD is seeking a detail-oriented Project Coordinator to join MxD’s Project Management Office (PMO). The PMO team is responsible for developing and leading projects in Advanced Manufacturing (from 3D to AI‑driven factories) and Cybersecurity to help revolutionize the manufacturing industry. A successful candidate will be a self‑starter who thrives in a fast‑paced environment. You will provide comprehensive administrative support to project managers, including coordinating and maintaining project documentation, organizing meetings, and ensuring all project information is accurate, current, and readily accessible. You will support and, in some cases, lead the project closeout activities. In addition, you will contribute to portfolio management efforts by consolidating project data at the portfolio level and maintaining structured repositories and designated folders. This role offers the opportunity to take on ownership of small to moderately complex projects, providing a pathway to build core project management skills and grow into a project manager role over time. This position reports to the Senior PMO Director. Position Responsibilities Coordinate project documentation for a portfolio of projects Develop, implement, and improve standard operating procedures for a variety of project processes Perform administrative support for project calls and vendor selections Update project statuses in Monday.com or other repositories as needed Collaborate with functional teams to develop monthly newsletter content Coordinate monthly project calls and project presentations Manage calendar and coordinate scheduling for the PMO Build cross‑functional relationships with internal and external stakeholders Other duties, as assigned Position Requirements Associate’s or Bachelor’s degree required Two years of operations, project coordination, or process experience (preferred) Proficient with MS Office Experience with Monday.com, MS Teams, HubSpot, or other CRM is desirable but not required Strong ability to prioritize and follow up on multiple priorities Detail‑oriented, process and documentation focused Strong interpersonal, collaborative and communication skills Excellent analytical and problem‑solving skills Experience working in a research, engineering, product development, or manufacturing environment is a plus Ability to work in a fast‑paced, ambiguous environment Must be able to work onsite approximately three days per week for the first three months. After that period, the schedule will be reassessed, with the opportunity for a reduced onsite requirement of at least one day per week based on performance and business needs. Salary Salary Range: $58,727 – $67,536 USD Flexible Work Policy MxD recognizes the importance of providing flexibility for employees to balance work responsibilities with personal obligations and commitments. Specific feasibility of flexible work arrangements is determined by role and supervisor. Equal Opportunity Employer All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, disability status, economic circumstance, gender, gender identity, sexual orientation, national origin, genetics, age, or veteran status. Applicants must be currently authorized to work in the United States on a full‑time basis. We are unable to sponsor H1B visas currently. Accommodations Statement We recognize that individuals may require different types of accommodations to perform their jobs effectively. We encourage candidates who need accessibility assistance or have specific needs to apply and reach out to us. Accommodations Include Application Process: If you need assistance with the application process due to a disability or other accessibility needs, please contact our People & Culture department at View email address on click.appcast.io. We can provide alternative formats for application materials or support. Interview Process: If you require accommodations for the interview process, such as assistive technology, modified interview formats, or additional time, let us know in advance. We are committed to ensuring a fair and accessible interview experience. Workplace Accommodations: Once employed, employees can request reasonable accommodations to perform their job duties. This may include adjustments to workstations, flexible scheduling, or other modifications. Contact the People & Culture department to discuss your needs. We strive to create an environment where everyone can thrive and contribute their best work. #J-18808-Ljbffr MxD