Project Coordinator

ESC has an exciting opportunity for a Project Coordinator to support our premier beauty retail client’s international team. The Project Coordinator plays a critical role in supporting global operations through effective project coordination, communication, and administrative excellence. This position requires a highly organized, detail-oriented professional with strong project management experience and the ability to collaborate across diverse teams and time zones. This is a hybrid role , working onsite in Bolingbrook, IL six days/month and starts as 5-month contract opportunity with the ability to extend. Key Responsibilities Administrative Support Manage executive and team calendars, coordinate meetings, prepare agendas, and organize domestic and international travel logistics. Ensure timely communication and follow-up on key actions and deliverables. Maintain professionalism and accuracy across all administrative interactions. Project Planning and Coordination Support cross-functional and international projects by maintaining project plans, timelines, schedules, and deliverables using tools such as SharePoint , Monday.com , or Smartsheet . Track project milestones and dependencies, escalating risks or delays when necessary. Partner with global stakeholders to ensure alignment and on-time execution. Documentation and Reporting Maintain a centralized project documentation repository to ensure version control and accessibility. Prepare, edit, and format professional documents, meeting summaries, and reports with a focus on clarity, structure, and visual presentation. Monitor and track unresolved issues, action items, and project risks. Communication and Collaboration Serve as a liaison across international and cross-functional teams to support communication flow, collaboration, and consistency. Foster a positive, inclusive, and solutions-oriented team environment. Qualifications & Requirements Minimum 2+ years of experience in a project management or project coordination role, with proven ability to manage timelines, deliverables, and cross-functional dependencies. Minimum 2+ years of experience supporting multiple leaders with calendar management, scheduling, and travel coordination. Experience using SharePoint, Monday.com, and/or Smartsheet for project management, tracking, and document organization. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Strong written and verbal communication skills with excellent editing and document formatting abilities to ensure professional presentation and aesthetic consistency. Highly organized, adaptable, and detail-oriented with the ability to prioritize in a fast-paced environment. Demonstrated ability to work independently and collaboratively with global teams. Friendly, approachable, and professional demeanor. Bi-lingual proficiency (written and verbal) a plus; language(s) based on business need. Positive attitude and commitment to supporting a collaborative, high-performance culture. Hybrid position, flexibility to be onsite in Chicago and Bolingbrook Offices #J-18808-Ljbffr Educated Solutions Corp