Vigilance Reporting Specialist

Job Title Vigilance Reporting Specialist Job Description In this role you are responsible for investigating and resolving complex complaints, ensuring accurate documentation and analysis, establishing follow‑up measures, enforcing coding standards, leading complaint investigations and responses, collaborating cross‑functionally for technical investigations, and training new complaint operations investigators. Responsibilities Investigates and resolves highly complex complaints, monitors product analysis findings or service analysis notes, documents underlying issues, and ensures implementation of solutions to address customer concerns efficiently. Enforces standards for appropriate coding of records as input for the complaints process, coordinates requests for new coding when necessary, and ensures all systems and tools are updated and complaints are reviewed and updated as new codes become available. Heads the end‑to‑end investigation of complaints, including condensing pertinent information, analyzing findings, and presenting a concise overview of the inquiry process, including key issues identified, evidence gathered, and resolutions proposed or implemented. Leads customer response letters (CRL) or internal responses as appropriate upon concluding the investigation, utilizes effective communication and problem‑solving skills, and escalates complex matters to appropriate channels for further assistance and resolution. Performs the training and qualification of new PMS complaint operations investigators, provides guidance, resources, and hands‑on instruction to facilitate their understanding of complaint handling processes, regulatory requirements, and best practices. Qualifications Bachelor’s / Master’s Degree in Medical Sciences, Healthcare Management, Industrial Engineering, Supply Chain Management, or equivalent. 3+ years of experience in areas such as Medical Device, Quality Assurance, Quality Control, Clinical Research, or equivalent. 3+ years of experience with Post Market Vigilance Reporting in medical device, including experience in Quality System, CAPA, Reliability, Root Cause investigation concepts and tools, etc. Must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for an office/remote position. How we work together We believe that we are better together than apart. For our office‑based teams, this means working in‑person at least 3 days per week. Onsite roles require full‑time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customer’s or supplier’s locations. This is an office role. Benefits The pay range for this position in Bothell, WA is $102,000 to $143,000 annually. The actual base pay offered may vary within the posted ranges depending on multiple factors including job‑related knowledge/skills, experience, business needs, geographical location, and internal equity. In addition, other compensation, such as an annual incentive bonus, sales commission or long‑term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes generous PTO, 401(k) (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Additional Information US work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work‑authorized visa, now or in the future. Company relocation benefits will not be provided for this position. For this position, you must reside in or within commuting distance to Bothell, WA. Recruitment Notice This requisition is expected to stay active for 45 days but may close earlier if a successful candidate is selected or business necessity dictates. Interested candidates are encouraged to apply as soon as possible to ensure consideration. Equal Employment Opportunity Philips is an Equal Employment and Opportunity Employer including Disability/Vets and maintains a drug‑free workplace. #J-18808-Ljbffr Philips Iberica SAU