Sample Coordinator & Office Assistant (Edison)

Location: New Jersey

Job Type: Full-Time

Position Overview

JEM International is seeking a highly organized, detail-oriented, and motivated Sample Coordinator & Office Assistant to join our team.

The ideal candidate will thrive in a fast-paced wholesale environment, possess excellent communication skills, and be comfortable coordinating with designers, production teams, overseas factories, and management.

Essential Duties & Responsibilities

• Communicate with project managers regarding sample status and deadlines.
• Coordinate sample approvals, changes, and follow-ups with buyers and factories.
• Track incoming and outgoing samples and maintain accurate records.
• Report missing samples, artwork changes, and quality discrepancies.
• Communicate with overseas factories regarding sample specifications, materials, colors, and corrections.
• Work closely with designers and production teams to ensure samples meet requirements.
• Photograph, label, and organize samples by style number, customer, and factory.
• Monitor sample inventory and request replenishment when needed.
• Maintain an organized sample room and showroom.
• Set up product displays and prepare samples for buyer meetings.
• Pull, pack, ship, and return samples as needed.
• Assist with general office administration, supplies, packages, and daily operations.
• Follow up on projects to ensure timely completion.
• Perform additional duties as assigned.

Qualifications & Competencies

• Proficient in Microsoft Office, particularly Excel and Outlook.
• Strong written and verbal communication skills.
• Excellent organizational skills and attention to detail.
• Ability to multitask and prioritize changing projects.
• Strong follow-up skills and ability to track multiple projects simultaneously.
• Comfortable communicating with overseas vendors and internal departments.
• Ability to work independently and as part of a team.
• Strong problem-solving skills and a proactive attitude.
• Experience in wholesale, product development, or sample coordination preferred.

Education & Experience

• 2–4 years of relevant experience preferred.
• Experience in consumer products, apparel, or wholesale distribution is a plus.