Executive Assistant

LHH Recruitment Solutions is seeking an experienced Executive Assistant to support senior leadership within a dynamic and fast-paced organization based in the Charlotte area.

This position will provide high-level administrative and operational support to executive leadership while helping drive day-to-day organizational efficiency. The ideal candidate is polished, proactive, highly organized, and capable of managing multiple priorities with professionalism and discretion.

The organization is seeking an individual who thrives in a fast-moving environment, demonstrates strong judgment and communication skills, and can operate independently while supporting key business initiatives and leadership activities.

This role requires a commitment of around 45 hours per week.

Key Responsibilities

• Provide high-level administrative support to executive leadership
• Manage sensitive and confidential information with discretion
• Anticipate leadership needs and proactively address scheduling or operational challenges
• Serve as a liaison between leadership, employees, vendors, and external partners
• Coordinate complex calendars, meetings, and appointments
• Manage scheduling conflicts and shifting priorities
• Track deadlines, follow-ups, and ongoing initiatives
• Communicate schedule updates and meeting logistics effectively
• Draft and edit correspondence, presentations, reports, and internal documents
• Manage incoming communications including emails and phone calls
• Prepare meeting materials and presentation decks
• Maintain organized digital and physical filing systems
• Coordinate internal meetings, leadership sessions, and company events
• Prepare agendas, meeting materials, and follow-up notes
• Arrange conference rooms, catering, and meeting logistics
• Support executive and team event planning as needed
• Arrange domestic travel for leadership
• Manage itineraries, accommodations, transportation, and travel documentation
• Maintain accurate travel calendars and schedules

Qualifications

• Prior experience supporting senior leadership or executives
• Strong proficiency with Microsoft Office Suite, Outlook, Teams, and virtual meeting platforms
• Excellent communication and organizational skills
• Strong attention to detail and ability to manage competing priorities
• Ability to maintain confidentiality and exercise sound judgment
• Comfortable working in a fast-paced and evolving environment
• Ability to work independently with minimal supervision
• Bachelor’s degree preferred or equivalent professional experience

Preferred Background

• Experience within professional services, high-growth organizations, corporate environments, or entrepreneurial settings is a plus
• Experience supporting multiple stakeholders or cross-functional teams preferred