Executive Team Assistant

Executive Team Assistant

Little is a dynamic, growing trans-disciplinary design firm, dedicated to the belief that the best design solutions come from the creative collaboration of people from all fields of design. Our firm is made up of Architects, Engineers, Land Planners, Landscape Architects, Interior Designers, Graphic Designers, Brand Design Specialists, and Digital Imaging / Animation specialists. We have offices in Charlotte NC, Newport Beach, CA, Durham NC, Orlando FL, Washington DC and Charleston, SC.

The individual selected for this opportunity will provide high level administrative support for the leadership team of the firm. He/she will be an adjunct member of the leadership team, working closely with the CEO, COO, and Executive Team (CFO, CMO, CHRO, and CIO). Additionally, the role interfaces with and provides support to our people in all of our offices, as well as some contact with clients, partners and vendors.

Responsibilities include but are not limited to:

• Providing high level executive support to CEO and COO
• Coordination of our firm-wide training programs
• Coordinate leadership meetings, board meetings, and offsite events, including agenda and meeting minutes preparation, materials distribution, and follow-up on action items.
• Prepare, review, and edit executive-level correspondence, presentations, reports, and meeting materials with a high degree of accuracy and professionalism.
• Support strategic initiatives by tracking priorities, deadlines, and deliverables
• Assistance with Special Projects and the execution of executive initiatives
• Prepare and manage agendas, presentations, briefing materials, and follow-up items
• Track action items and deadlines to ensure commitments are met
• Handle sensitive and confidential information with discretion and professionalism
• Support process improvement for executive operations and workflows

Key competencies:

• Strong interpersonal skills and the ability to build relationships with a wide variety of stakeholders
• Problem analysis and problem-solving skills
• Strong written and verbal communication skills
• Judgement and decision-making ability
• Strong judgment and discretion and a high degree of maturity and professionalism; comfortable handling confidential and sensitive matters
• High attention to detail and accuracy
• Exceptional organizational and planning skills
• Self-directed, proactive and takes initiative
• Ability to work across personalities, styles, and priorities with grace
• Proficient computer skills and in-depth knowledge of relevant software such as MS Office Suite, Miro and Adobe Creative Suite
• Knowledge of standard office administrative practices and procedures
• Highly resourceful team-player, with the ability to also be extremely effective independently
• Strategic thinker, who actively seeks opportunities and proposes solutions
• High attention to detail, paired with the ability to see the big picture

The ideal candidates will possess the following qualifications:

• Associate's or Bachelor's Degree;
• Five or more years of demonstrated experience providing executive level support in a complex organizational model; and
• Experience working for a professional services firm, A/E/C firm experience a plus.

Why Little:

Little is a place where you'll be surrounded by colleagues with diverse expertise, backgrounds, generations, talents, experiences, and passions. If you ask our employees what keeps them excited about coming to work each day, they'll tell youit's the people. It's also our culture and the opportunity to help shape a better future through our work. We embrace a culture of teaching and learning through cross-mentoring that spans generations, disciplines, and interests. We strive to give everyone exposure to the broadest possible range of experiences. We care deeply about our clients and each other, and we work to spark creativity and excitement in everyone around us.

If this sounds like an exciting opportunity to you, please submit your letter of interest and resume for review. The letter of interest should demonstrate that you have researched our firm. Please convey what excites you about this opportunity, how your experience has prepared you for the role, and why you believe you would be a good cultural fit with our leadership team.

Little is an equal opportunity employer. In accordance with anti-discrimination law, Little prohibits discrimination and harassment of any type and affords equal employment opportunities to employees and applicants without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Little is committed to providing access, equal opportunity and reasonable accommodation for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact View email address on click.appcast.io or a member of our HR Team.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.