Proposal Coordinator

Salary Range: $65,000 – $85,000 annually Location: 90% Remote; 10% in Office with travel, preferably within 1 hour of Knoxville, TN. Eligible candidates must reside in AL,TN, MI, OH, IN, FL, WV, NC, TX, PA DESCRIPTION IACMI is seeking a Proposal Coordinator at our headquarters in Knoxville, TN to provide support to the Program Director. This would be mostly a remote position with the exception of travel to the corporate office in Knoxville quarterly and to various IACMI events. This is a new position supporting various proposals mainly under the Department of War and Department of Energy. Some of our projects and proposals are exceptionally large, highly complex and require a great deal of detail in the creation and coordination with the Principal Investigator (PI), IACMI staff and many sub-recipients. RESPONSIBILITIES Interpret funding opportunities and request for application requirements, compiling a list of documents required, creating a schedule for completion of those documents, and communicating the requirements and schedule to internal and external parties to ensure timely submission of all required materials Gather and review proposal documents for submission to ensure all documents are in compliance with the requirements listed in the funding opportunity or proposal request Schedule and conduct go/no go proposal meetings with internal team members, including members of IACMI’s leadership team Collaborate with Project Controller, Project Finance Team, Workforce or other internal or external teams to understand the proposed budget in comparison to the statement of work to ensure alignment Organize and facilitate internal and external meetings (via MS Teams, Zoom, or in-person) to coordinate the completion of documents and communicate requirements of the funding opportuning or proposal request Generate reports, charts, and dashboards reflecting proposals and their statuses for internal leadership and other IACMI teams. Maintain pro‑active, positive communication with diverse stakeholders across multiple states, including administrative and technical points of contacts for partners on proposals Utilize available management and/or organization systems (e.g., Monday.com, SharePoint, contract management system) to track and manage proposals Communicate to the appropriate internal and external parties the proper statutory interpretation for post‑award requirements noted in the funding opportunity or request for application Assist with other program management and contractual tasks as needed Perform other duties as assigned MINIMUM QUALIFICATIONS Bachelor's or a higher degree in a relevant field Minimum of three years of experience in proposal management and coordination, e.g., grants/awards, proposals, government or non‑profit experience, federal funding, responding to funding opportunities, FOAs/NOFOs/RFPs Ability to collaborate and work effectively on a project team in a remote environment Demonstrated planning, scheduling, organizing, and management skills Ability to prioritize, coordinate, and manage proposals simultaneously to meet constant deadlines in a fast‑paced environment with changing priorities Ability to be detail‑oriented with strong organizational and problem‑solving skills Ability to communicate effectively, including active listening skills, plus the ability to work with a diverse group of faculty, staff, administrators and other stakeholders Knowledge of Federal OMB Uniform Guidance, Federal Acquisition Regulations, and/or granting agency requirements and the ability to interpret federal terms and conditions and proposal documents Familiarity with DOE and DOW contracts, funding opportunities, and/or cooperative agreements or experience working with government agencies and/or non‑profit organizations Excellent customer service skills, including the ability to interface with all levels of employees, officials, and sub‑recipient personnel Knowledge of Excel and proficiency using Teams, Word, Outlook, and PowerPoint required Ability to maintain confidentiality of contractual, financial, personnel, and privileged documents and communication Enthusiasm for IACMI’s mission to engage, support, and elevate members of our community Ability to work independently while following directives and compliance considerations Highly driven, proactive, results‑oriented and a strong sense of urgency in driving to reach goals Problem‑solver with proven ability to take initiative Technical aptitude and able to adapt quickly in learning various software applications and tools Valid US driver’s license required Must be able to sit for long periods of time Travel at least10% of time with overnight stays BENEFITS Comprehensive benefits package, including 401(k), medical, dental, vision, term life, AD&D, short‑term disability, and long‑term disability insurance Generous paid time off and flexible work arrangements ABOUT IACMI: The Institute for Advanced Composites Manufacturing Innovation, or IACMI – The Composites Institute®, managed by Collaborative Composite Solutions (CCS) Corporation is focused on strengthening U.S. manufacturing competitiveness through innovation, workforce development, and advanced materials. Based in Knoxville, Tennessee, IACMI brings together nearly 200 industry, academic, and government partners to accelerate advanced manufacturing technologies and develop the next generation of skilled workers. Established in 2015 by the U.S. Department of Energy, IACMI is part of the Manufacturing USA® network of institutes working to secure America’s global leadership in advanced manufacturing. Since 2019, IACMI has scaled up workforce programs for the U.S. Department of War (DoW), with support from the Industrial Base Analysis and Sustainment (IBAS) program within the Innovation Capability and Modernization (ICAM) office. SCREENING QUESTIONS: Do you live in the states of AL,TN, MI, OH, IN, FL, WV, NC, TX or PA? Do you have a valid driver’s License? Do you now or will you in the future require an H1-B visa sponsorship? Are you willing to take a background screen and drug test in accordance with state and federal laws? Are you legally authorized to work in the US? Do you have a minimum of three years of experience in proposal management and coordination? Do you have experience drafting, coordinating, and/or submitting proposals? Do you have experience interpreting funding opportunity requirements or terms and conditions? #J-18808-Ljbffr