Administrative Coordinator

Administrative Coordinator

JLL empowers you to shape a brighter way.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you've got deep experience in commercial real estate, skilled trades or technology, or you're looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

What this job involves The Administrative Coordinator will be supporting the Senior Director of Projects and key leadership on the projects team for one of JLL's most prestigious clients. You'll manage complex calendars, coordinate travel and expenses, and support leadership with day-to-day operations. You'll take routine tasks off leaders' plates so they can focus on clients and strategic work.

Success means mastering the details and building strong working relationships. You'll draft professional communications, build presentations in JLL format, and coordinate important calendarsall while maintaining the warm, positive tone that defines JLL and account culture. Working remotely from the Eastern or Central time zone, you'll be a proactive team player with a can-do attitude who thrives in fast-paced environments and wants to grow alongside exceptional leaders.

What your day to day will look like:

Calendar & Schedule Orchestration

• Master complex calendars, understanding individual preferences, priority hierarchies, and non-negotiables
• Identify scheduling conflicts and resolve them in a timely manner
• Coordinate high-level internal and external meetings, ensuring proper preparation and follow-through

Travel & Expense Management

• Arrange domestic travel with attention to preferences and cost efficiency
• Manage expense report preparation and submission with accuracy and timeliness
• Maintain organized records of travel patterns and expense documentation

Executive Communication Support

• Draft, proofread, and send professional correspondence on behalf of leadership with appropriate tone and urgency under leadership guidance
• Maintain executive presence in written communications while reflecting individual leadership styles
• Keep contact databases current and accurately maintained in Outlook

Presentation & Material Development

• Build and rapidly update PowerPoint presentations in JLL brand format
• Assemble reports, coordinate due diligence materials, and prepare client-facing documents
• Lead preparation efforts for key meetings and strategic presentations

Strategic Support & Task Management

• Support the needs of the Senior Director and Projects Team leadership
• Take ownership of repetitive, time-consuming tasks that don't require executive attention
• Coordinate conference calls, technology setup, and meeting logistics seamlessly

Database & Information Management

• Update and maintain client information in JLL's internal systems with precision
• Ensure data integrity across multiple platforms and touchpoints

Required qualifications:

• 3-5 years of experience providing direct support to executives in fast-paced corporate environments
• Intermediate skills in Outlook, Word, PowerPoint and Excel (advanced skills preferred)
• Strong presentation design and formatting capabilities
• Strong professional communication skills: Exceptional written and verbal communication skills with impeccable spelling and grammar
• Strong attention to detail with ability to manage multiple competing priorities simultaneously without dropping balls
• Calendar management experience: Proven track record managing executive schedules with competing demands
• Travel and expense coordination: Demonstrated experience booking sophisticated travel arrangements and managing expense reporting systems
• US-based location in Eastern or Central time zones for optimal collaboration with team and stakeholders

Preferred qualifications:

• 5+ years of executive support experience
• Experience supporting Senior Director or VP-level executives
• Proven ability to anticipate executive needs proactively
• Advanced PowerPoint skills: Ability to create sophisticated, brand-compliant presentations with complex data visualization
• Project management exposure: Understanding of project workflows, team dynamics, and deliverable tracking in large-scale initiatives
• Multi-executive support experience: Background supporting multiple senior leaders simultaneously
• JLL systems knowledge: Familiarity with JLL's internal platforms, tools, and processes
• Remote work proficiency: Proven success working independently in virtual environments with minimal supervision

Work Environment: Fully remote position requiring self-direction, strong technology proficiency, and comfort with virtual collaboration tools. Must thrive working independently while maintaining strong team connectivity.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Expected compensation for this position:

73,500.00 106,700.00 USD per year

Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.

Location:

Remote Atlanta, GA, Chicago, IL, Dallas, TX, St. Louis, MO

Job Tags:

If this job description resonates with you, we encourage you to apply, even if you don't meet all the requirements. We're interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits include:

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay