Corporate Travel Coordinator

We are seeking a highly organized and detail-oriented Project Coordinator to support travel logistics, operational projects, and administrative activities for our global biopharmaceutical client.

The ideal candidate is a proactive, self-directed professional who can independently coordinate employee travel, manage multiple priorities, and provide reliable support to internal teams. This individual will have strong organizational, communication, and problem-solving skills, with the ability to maintain accuracy and efficiency in a fast-paced environment.

This opportunity offers the potential for long-term career growth within the organization.

Is this the role you are looking for If so read on for more details, and make sure to apply today.

This position requires daily onsite attendance in Boca Raton, FL.

Responsibilities

• Coordinate employee travel arrangements, including flights, hotels, rental vehicles, itineraries, and last-minute changes.
• Serve as the primary point of contact for travelers, communicating travel details, updates, and changes.
• Process and track employee per diem payments, travel expenses, and related costs.
• Support operational projects by maintaining documentation, tracking deliverables, and monitoring timelines.
• Identify potential project delays or issues and escalate concerns as needed.
• Gather and organize information from multiple sources to prepare reports, project updates, and operational materials.
• Coordinate meetings, prepare agendas, document meeting notes, and track follow-up actions.
• Provide administrative and project coordination support to operational leaders and cross-functional teams.
• Track travel expenses, project costs, and operational metrics while maintaining accurate records.
• Collaborate with internal stakeholders to ensure effective communication and timely completion of tasks.
• Manage multiple priorities and deadlines while maintaining accuracy and attention to detail.

Required Qualifications

• Associate degree or High School Diploma/GED with at least 2 years of relevant experience.
• Minimum of 4 years of professional experience in project coordination, travel coordination, operations support, administrative support, or a related field.
• Experience coordinating employee travel arrangements and managing logistics.
• Ability to work independently, take ownership of responsibilities, and manage tasks with minimal supervision.
• Strong organizational, multitasking, and time-management skills.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite, including Excel, Outlook, Word, and Teams.
• Experience working across multiple systems, databases, and operational processes.
• Strong attention to detail, problem-solving abilities, and customer service skills.
• Ability to prioritize competing responsibilities and consistently meet deadlines.

Preferred Qualifications

• Bachelor's degree in Business Administration, Operations, Project Management, or a related field.
• Experience supporting operational teams, field employees, or multi-site organizations.
• Experience tracking project budgets, operational expenses, or performance metrics.
• Familiarity with processing travel expenses, employee reimbursements, or per diem payments. xhyhwjd
• Previous experience in pharmaceutical, biotechnology, healthcare, manufacturing, life sciences, or another regulated industry.