Accounts Payable Clerk

Accounts Payable ClerkPosition Function: The Accounts Payable Clerk processes invoices and bills on time, approves online orders financial record-keeping, budgeting, and reporting for accounting departments. They also perform clerical duties, such as answering phone calls, emails, and filing paperwork. The Accounts Payable Clerk also serves as the point of contact for building secretaries and serves in a training role when needed.Job Function: The Accounts Payable Clerk processes invoices and bills on time, approves online orders financial record-keeping, budgeting, and reporting for accounting departments. They also perform clerical duties, such as answering phone calls, emails, and filing paperwork. The Accounts Payable Clerk also serves as the point of contact for building secretaries and serves in a training role when needed. Supervision: Accounts Payable Manager/Finance Director Benefits: Fringe benefits as scheduled by the Board of Education.Qualifications: Understanding of basic principles of finance, accounting, and bookkeeping Superb time management skills and detail orientation Ability to maintain confidentiality of company and partner information Strong mathematical skills Experience in accounts payable (or accounts receivable) Experience with accounting software and online platformsPhysical: Lifting up to 20 pounds. Carrying up to 20 pounds. Pushing and/or pulling; climbing and balancing, reaching forward and overhead, stooping, kneeling, crouching, crawling.Job Functions: Assist in streamlining and improving the accounts payable process Exercise integrity and confidentiality in financial reporting Comply with national and local financial regulations. Process purchase orders from approved requisitions as directed by the Accounts Payable Manager.Job Duties: Process approved purchase orders by mailing or faxing to appropriate vendors when required. Open mail and match vendor invoices to purchase orders. File purchase orders in the manner established by the district. Check "un-invoiced" file continuously to insure unpaid purchase orders are valid. Contact vendor for status of "un-invoiced" purchase orders when necessary. Ensure that district policies are followed at all times. Constantly seek ways to improve the flow from requisition through payment and be open to discuss such procedures with business department. Review invoices for appropriate documentation prior to payment. Perform invoice and general-ledger data entry. Execute credit card and bank account reconciliation. Generate purchase orders when necessary. Obtain and print signatures on all checks. Assist senior financial officers as needed. Serve as point of contact for building secretaries and serve as secretary trainer when needed. Other duties as assigned by supervisor. Unified School District No. 232