Recruiting Coordinator POST NUMBER: 482645

Recruiting Coordinator

Location: Memphis, TN (Onsite – In Office Daily)

About the Role

We are seeking a highly organized and detail-oriented Recruiting Coordinator to support a growing talent acquisition team. This role serves as the primary point of coordination throughout the hiring process, ensuring a seamless experience for candidates, hiring managers, and recruiters. The ideal candidate thrives in a fast-paced environment, excels at managing multiple priorities, and is passionate about delivering an outstanding candidate experience.

Key Responsibilities

• Coordinate and schedule interviews between candidates, recruiters, and hiring managers.
• Manage candidate communications throughout the recruiting process, including interview confirmations, follow-ups, and status updates.
• Assist recruiters with candidate sourcing, applicant tracking, and pipeline management.
• Maintain accurate candidate records within the Applicant Tracking System (ATS).
• Prepare offer letters, onboarding documentation, and pre-employment paperwork.
• Conduct reference checks, background screening coordination, and employment verification activities.
• Assist with job posting management across job boards, company websites, and social media platforms.
• Maintain confidentiality of sensitive candidate and employee information.

Qualifications

• 1–3 years of recruiting coordination, HR, administrative, or talent acquisition experience.
• Strong organizational and time-management skills.
• Excellent verbal and written communication abilities.
• Ability to manage multiple priorities in a fast-paced environment.
• Experience with Applicant Tracking Systems (ATS) and Microsoft Office Suite.
• High attention to detail and accuracy.
• Professional, customer-service-oriented approach when interacting with candidates and hiring managers.
• Associate's or Bachelor's degree preferred but not required.

Preferred Experience

• Experience supporting high-volume recruiting initiatives.
• Familiarity with LinkedIn Recruiter, Indeed, or other sourcing platforms.
• Exposure to onboarding, HR administration, or talent acquisition processes.
• Experience working in staffing, recruiting, human resources, or professional services environments.

Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.