Part-Time Events Bookkeeper, Contract Administrator

Part-Time Events Bookkeeper & Contracts Administrator

The Part-Time Events Bookkeeper & Contracts Administrator will play a critical role in managing financial transactions and contract administration for events hosted at The Beehive. This position requires exceptional organizational skills, financial accuracy, and proficiency in Excel, as well as a proactive approach to managing contracts and payments.

PAY RATE: $25 PER HOUR

WEEKLY HOURS: 20-25 HOURS PER WEEK

ABOUT THE COMPANY

SoLa Impact is an award-winning social impact, development, and investment company focused exclusively on creating high-quality affordable housing. Over the last several years, we have raised almost $500 million in equity --- allowing us to deploy well over $1.5 billion toward addressing the housing crisis in Los Angeles and throughout Southern California. Founded with the belief that smart investment can drive socioeconomic change, SoLa Impact focuses on creating sustainable, dignified living environments that empower residents and uplift neighborhoods. Only five years after starting its first ground-up project, SoLa Impact was recognized as the 16th largest developer in the nation, and the largest developer based in California by the National Multifamily Housing Council.

As part of SoLa Impact's broader mission to create social and economic opportunities, our innovative co-working and entrepreneurship hub The Beehive serves as a catalyst for change, empowering local entrepreneurs to build sustainable businesses and contribute to the revitalization of their neighborhoods. At SoLa Impact, we believe that socioeconomic advancement is a right, not a privilege, and we are committed to making this vision a reality. Join us and be part of a high-achieving team that not only focuses on building affordable housing, but creating opportunities and hope for a better future for all.

Essential Duties

• Maintain accurate financial records of event-related transactions, including purchases and receipts
• Generate and track invoices, receipts, and payments, ensuring timely follow-ups on overdue payments
• Monitor internal costs for third-party services and rentals, aligning them with contract budgets
• Establish direct line of communication with Accounting Dept. to ensure financials are aligned between Events and Accounting on a regular basis
• Prepare and analyze Excel reports detailing the financial status of events, including payments received and outstanding balances
• Identify trends in event-related spending, billing, and revenue collection; generate relevant financial reports
• Organize, file, and maintain event contracts within the department's shared Google Drive
• Ensure invoicing and billing compliance with client contract terms
• Remain available for urgent financial inquiries on weekends related to deposits, invoices, and contracts
• Primarily remote, with in-office attendance required once per week or as directed by management