Receptionist

Position: Receptionist Location: Onsite in UTC/La Jolla area Schedule: Monday-Friday, 8:00 AM-5:00 PM Pay Rate: $24-$26/hour, DOE Employment Type: Temporary (through end of June) Overview We are seeking a professional and customer-focused Receptionist to support the day-to-day operations of a commercial office environment. This role serves as the first point of contact for tenants, visitors, and service providers, while providing administrative support to the on‑site operations team. The ideal candidate is detail‑oriented, organized, and enjoys working in a fast‑paced, professional setting. Key Responsibilities Serve as the initial point of contact, handling incoming calls, emails, and in‑person inquiries Respond to customer service requests and elevate items as appropriate Manage incoming and outgoing mail and general correspondence Ensure phone and voicemail systems are functioning properly Issue and deactivate access cards and coordinate key requests Maintain vendor key sign‑in/out logs Keep the front office and common areas presentable at all times Order and maintain office and kitchen supplies; assist with purchase orders as needed Create and distribute general notices and communications Track and follow up on service requests to ensure timely resolution Coordinate with vendors and service providers to support daily operations Maintain electronic and paper filing systems Assist with conference room scheduling Support tenant move‑ins and move‑outs Update internal databases, spreadsheets, and directories Assist with basic administrative tasks as needed Qualifications Previous receptionist, administrative, or customer service experience preferred Proficiency in Google Suite required; experience with Microsoft Office is a plus Strong attention to detail and organizational skills Excellent communication and customer service skills Ability to manage multiple priorities in an on‑site office environment EEO Notice Vaco by Highspring values a diverse workplace and strongly encourages women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign‑born residents, and veterans to apply. Vaco by Highspring is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment because of race (including but not limited to traits historically associated with race such as hair texture and hair style), color, sex (includes pregnancy or related conditions), religion or creed, national origin, citizenship, age, disability, status as a veteran, union membership, ethnicity, gender, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by federal, state or local law. Vaco by Highspring and its parents, affiliates, and subsidiaries are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco by Highspring and its parents, affiliates, and subsidiaries will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact View email address on click.appcast.io . Vaco by Highspring also wants all applicants to know their rights that workplace discrimination is illegal. By submitting to this position, you agree that you will be giving Vaco by Highspring the exclusive right to present your as a candidate for the foregoing employment opportunity. You further agree that you have represented information about yourself accurately and have not affirmatively misrepresented your qualifications. You also agree to maintain as confidential, to the fullest extent permitted by law, any information you learn from Vaco by Highspring about the position and you will limit disclosure of information about the position only to the extent necessary to perform any obligations in furtherance of your application. In exchange, Vaco by Highspring agrees to exercise reasonable efforts to represent you through all solicitation, job screening and resume dispersal. #J-18808-Ljbffr