Executive Administrator

** this is onsite 1-2 days a week in El Segundo depending on needs **

Required Qualifications

Strong administrative experience supporting executives, leadership teams, operations teams, or deadline-oriented business functions.

Demonstrated ability to execute administrative work with accuracy, ownership, and follow-through.

Strong organizational skills and ability to manage key dates, documents, and follow-up items.

High attention to detail and commitment to accuracy.

Excellent written and verbal communication skills.

Ability to handle confidential information with discretion.

Comfort working independently in a mostly remote environment while remaining responsive and accountable.

Proficiency with Microsoft Office, Google Workspace, calendar systems, digital filing systems, and general office technology.

Ability to work in person in El Segundo 12 days per week and occasionally support document, delivery, or notary-related needs at a nearby El Segundo home office.

Preferred Qualifications

Experience in real estate development strongly preferred.

Experience in affordable housing, multifamily housing, community development, property management, construction, finance, or public agency documentation highly desirable.

Current California Notary Public commission preferred.

Experience supporting RFPs, proposals, closings, contracts, compliance documents, or other formal submissions preferred.

Experience coordinating with outside vendors or consultants, including basic communication with IT support providers, preferred.

Experience gathering vendor setup documentation, including W-9 forms, certificates of insurance, and related records, preferred.

Role Competencies

The Executive Administrator role is aligned to the following four APG/Insperity competencies from the Performance Competencies list.

Planning & Organization

1. Integrates changes smoothly

2. Plans for additional resources

3. Prioritizes and plans work activities

4. Sets goals and objectives

5. Uses time efficiently

6. Works in an organized manner

Quality

1. Applies feedback to improve performance

2. Demonstrates accuracy and thoroughness

3. Displays commitment to excellence

4. Looks for ways to improve and promote quality

5. Monitors own work to ensure quality

Dependability

1. Commits to doing the best job possible

2. Follows instructions, responds to management direction

3. Keeps commitments

4. Meets attendance and punctuality guidelines

5. Responds to requests for service and assistance

6. Takes responsibility for own actions

Communications

1. Exhibits good listening and comprehension

2. Expresses ideas and thoughts in written form

3. Expresses ideas and thoughts verbally

4. Keeps others adequately informed

5. Selects and uses appropriate communication methods