Facilities Coordinator 3

Job Description

Job Description

We are looking for an experienced and service-focused Facilities Coordinator 3 to support daily front desk and workplace operations in Detroit, Michigan. This is a Contract position that requires a strong onsite presence, excellent communication, and the ability to manage a high volume of employee, visitor, landlord, and vendor interactions. The role is ideal for someone who is organized, solutions-driven, and comfortable coordinating facilities requests, conference room setups, and service delivery in a busy corporate environment.

Responsibilities:
• Serve as a primary onsite contact for employees, guests, building management, and service providers, delivering a detail-oriented and responsive customer experience.
• Coordinate facilities requests through work order systems, track progress, and help ensure issues are resolved accurately and on schedule.
• Support conference room readiness across multiple floors by organizing room setups and confirming space arrangements meet business needs.
• Partner with landlords, property teams, and external vendors to address building-related concerns and maintain smooth day-to-day operations.
• Assist with oversight of onsite contractors and operational staff to verify work is completed safely, efficiently, and in line with expected standards.
• Process purchase orders and provide administrative support for budgeting activities, monthly accruals, and finance tracking as needed.
• Perform routine site walkthroughs, inspections, and audits to help maintain a clean, safe, and well-functioning workplace.
• Contribute to incident escalation, emergency response preparation, business continuity support, and risk management activities following established procedures.
• Prepare reports, support special projects, and help monitor service levels and performance metrics tied to operational goals.
• Support workplace changes and related operational updates, including coordination tied to organizational transition activities when required.• Experience working in facilities coordination, front desk operations, workplace services, hospitality, or a similar client-facing environment.
• Strong hands-on experience using work order management systems; this is a critical requirement for success in the role.
• Proven ability to communicate professionally with employees, visitors, landlords, vendors, and internal stakeholders.
• Working knowledge of Microsoft Word, Excel, and Outlook for reporting, scheduling, and daily administrative tasks.
• Ability to manage multiple priorities in a fast-paced onsite setting while maintaining accuracy and a high level of service.
• Familiarity with purchase orders, vendor coordination, audits, finance tracking, or related operational support activities.
• Comfortable working both independently and collaboratively with a team, with a proactive and solutions-oriented approach.
• Bachelor’s degree in a related field and a clean driving record are preferred qualifications.