Packaging Coordinator

Job Description

Job Description

A collaborative strategic position that is responsible for owning the end-to-end coordination of packaging development and execution across all brands and product categories. This is a project-management role, not a packaging design role. The coordinator translates product and brand requirements into clear timelines, deliverables, approvals, connecting Product Management, Brand Management, Design, Production, vendors, and overseas offices.

Responsibilities:

• Manage packaging projects from initial product RFQ through final approval, production release, and delivery, ensuring milestones, owners, and due dates are clearly defined.
• Partner with Product Managers to gather accurate product details from RFQ, dimensions, materials, selling features, care information, configurations, retailer requirements, and launch timing.
• Coordinate with Brand Managers to secure brand direction and required approvals, and ensure packaging follows current brand guidelines, licensing requirements, and approved messaging.
• Coordinate with Packaging Department on packaging deliverables, revisions, priorities, and deadlines; confirm that approved information and assets are incorporated accurately.
• Serve as the central point of contact among Product Management, Brand Management, Packaging, Production, sourcing/vendor partners, and overseas offices.
• Build and maintain master packaging trackers, timelines, status reports, approval logs, and version histories across brands, categories, and seasonal launches.
• Lead regular packaging status meetings, document decisions and action items, follow up with owners, and escalate schedule or information risks early.
• Coordinate samples, mockups, and pre-production approvals with Production and overseas teams; track corrections through final sign-off.
• Support packaging updates caused by new products, line extensions, cost changes, retailer needs, regulatory changes, rebranding, or production requirements.
• Identify opportunities to standardize templates, checkpoints, trackers, and workflows to improve speed, accuracy, and accountability.

Essential Skills and Experience:

• Bachelor’s Degree in Business, Product Development or related discipline; or a minimum of five years related experience and /or training; or equivalent combination of education and experience
• Three to four years of previous experience project-management or project-coordination experience, preferably in consumer products, home textiles, apparel, retail, packaging, licensing, or a related industry
• Demonstrated success managing multiple projects, stakeholders, deliverables, and deadlines in a fast-paced environment
• Strong attention to detail and ability to review complex information for accuracy and consistency
• Excellent written and verbal communication, meeting facilitation, follow-up, and problem-solving skills
• Proficiency with Microsoft Office, especially Excel, PowerPoint, Outlook, and Teams
• Experience with project-management or workflow tools is preferred
• Comfort working across time zones and communicating with overseas offices and vendor partners
• Working knowledge of packaging development, artwork workflows, print production, dyelines, proofs, UPCs, product labeling, or compliance requirements is strongly preferred
• Must be able to multi-task on a routine basis, be detail-oriented, adapt plans and change direction as needed, have a proactive mindset and have the ability to perform the job under a moderate to high level of stress
• Possess strong organizational, negotiation, and analytical skills
• Possess a team oriented mentality
• Previous experience in successfully handling time sensitive projects and meeting assigned deadlines
• Must be able to prioritize work/projects and answer questions related to work assignments in a fast paced environment
• Ability to problem solve
• Ability to work with minimal supervision on a daily basis
• Ability to handle confidential information