Proposal Coordinator

Overview We are seeking a Proposal Coordinator with 1+ years of experience for our Business Development Division in any of our Florida Offices. The focus of this position is execution. Work directly with proposal managers to produce high-quality proposals and presentations. The key responsibilities for this position are information gathering and maintenance; layout, production, and delivery of proposals and presentations; and data entry and management. This position requires exceptional time-management, attention to detail, planning, organization, layout software, and interpersonal skills. The ability to pivot easily between tasks is crucial for the successful performance of this role. Responsibilities Collaborate with proposal managers to produce high-quality compliant proposals Responsible for the layout, production, and delivery of proposals and presentations Identify and outline requirements of RFPs and create compliance matrix/checklists and calendars Schedule proposal production planning meetings Request contract/legal reviews Schedule quality control reviews Layout covers and tabs in coordination with proposal manager Gather information/documents for use in proposal Prepare and send out drafts for quality control reviews Responsible for the pursuit closing process Responsible for keeping opportunities up to date in the database Responsible for updating resumes and project descriptions in the database Responsible for following up on results until a pursuit is awarded Ensure quality of all produced material including consistency, spelling, and grammar Pro-actively update proposal elements, resumes, project descriptions, project photos, and additional boilerplate material Maintain organized documents following the filing protocol for proposal archive Qualifications Associate or Bachelor’s degree (in English, Communications, Journalism, Marketing preferred) OR equivalent demonstrated experience Minimum 1+ years in the A/E/C industry preparing proposals for federal, state, and municipal clients desired Must have the ability to thrive in a collaborative environment and work well with others Strong written and verbal communication skills Strong organizational and time management skills Ability to work and collaborate with proposal manager displaying a positive and professional attitude Eagerness to learn and follow company’s proposal management process Ability to operate under tight deadlines, handle various projects simultaneously, and manage last-minute/urgent requests. Must be able to adjust to multiple, concurrent deadlines. Intermediate skills in Adobe software (InDesign and Acrobat) Advanced skills in Microsoft Office software (Word, Excel, PowerPoint) Utilizing artificial intelligence (AI) a plus Pre-employment drug screening is a condition of employment Physical Demands The physical demands are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work is performed in an office setting. Hand-eye coordination is necessary to operate a computer, keyboard, and mouse. The use of a telephone headset will allow for virtual communication with team members through Zoom and/or Microsoft Teams. While performing the duties of this job, the employee is often required to sit for prolonged periods, use hands/fingers to handle, feel or operate objects, tools or controls and reach with hands and arms, speak and hear. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus. Applicants must be currently authorized to work in the U.S. on a full-time basis. We are unable to sponsor or take over the sponsorship of employment visa. Equal Opportunity Employer/Veterans/Disabled. #J-18808-Ljbffr