AP Coordinator

AP Coordinator

AMPORTS has been a leader in the global automotive service industry for over 60 years. With multiple locations in the United States and Mexico, AMPORTS is one of the largest auto processors in North America. We believe in a perpetual commitment to quality, safety, operational excellence, and customer satisfaction.

Our purpose at AMPORTS is to leverage our port and terminal infrastructure, creating capacity, value, and supply chain solutions for finished vehicles. We take pride in providing service to our customers that is matched by no other. We know how to work hard, play hard, and recognize success. We want to welcome go-getters that are motivated to focus on pooling resources, knowledge and skills to get the job done.

Description

Responsible for processing high volume of vendor invoices and payments across multiple subsidiaries. This role emphasizes timely and accurate invoice entry, proper account coding and adherence to efficient workflows to support vendors, facility operations and dependable financial reporting.

Key Responsibilities

• Process vendor invoices with accurate coding and required support documentation, ensuring compliance with company policies and procedures.
• Match invoices with purchase orders and receiving documents in accordance with established workflows.
• Monitor and edit AP queue to remove duplicate invoices, correspondences or vendor statements improving workflow efficiency.
• Prepare open AP listings and process vendor payments - including ACH, wires, virtual cards, and online payment platforms - in a timely and accurate manner.
• Monitor the AP inbox to maintain effective vendor relationships, respond to inquiries, and resolve invoice or payment discrepancies promptly.
• Maintain accurate and up-to-date records of all AP vendors and associated transactions, including W-9s, payment authorizations, invoices, payments, and supporting documentation.
• Reconcile credit card activity and follow up with vendors regarding unused, pending or expiring card payments.
• Assist in preparing financial reports related to AP activities, including aging reports, cash flow analysis, and month-end reconciliations.
• Prepare vendor information and payment files for annual 1099 reporting.
• Ensure compliance with applicable laws, regulations, and internal control requirements related to AP processes.
• Collaborate with Procurement, Finance, and Facilities to resolve purchasing or invoice issues and support process efficiency.
• Identify opportunities to streamline and improve AP workflows to enhance consistency, efficiency and accuracy.
• Assist with internal and external audits by providing necessary documentation, explanations, and support related to AP transactions.

Competencies

• Exceptional attention to detail, demonstrating meticulous review of invoices, documentation, and financial records to ensure accuracy and completeness.
• High level of organizational skills, capable of managing a large volume of invoices and payments, prioritizing tasks, and meeting deadlines in a fast-paced environment.
• Strong analytical ability to interpret financial data, identify discrepancies, and resolve issues efficiently.
• Proven problem?solving skills, including the ability to identify process gaps or discrepancies and propose solutions that improve accuracy and efficiency.
• Effective communication skills, collaborating with vendors and internal departments to resolve payment issues, answer inquiries, and maintain positive working relationships.
• Solid understanding of basic accounting principles to accurately process and record accounts payable transactions.
• Proficiency with NetSuite (preferred but not required), Excel, and related financial systems for processing payments, maintaining records, and generating reports.
• Commitment to confidentiality and ethical standards when handling financial transactions and sensitive information.
• Ability to manage multiple priorities simultaneously, ensuring accurate and timely completion of payments and reporting.
• Flexibility and adaptability, adjusting to changes in processes, technology, and business requirements.

Supervisory Responsibility

This position has no direct reports.

Work Environment

Well-lighted, heated and/or air-conditioned indoor office, production setting, outdoor/indoor shop environment or enclosed vehicle with adequate ventilation and protection from extreme weather conditions.

Physical Demands

Light physical activity performing non-strenuous daily activities of an administrative or production/technical nature. Manual dexterity sufficient to reach and handle items.

Position Type/Expected Hours of Work

This is a full-time position. Days and hours of work are primarily 8 hours each day, Monday through Friday on a day shift. This position may require overtime.

Travel

Travel is not required for this position.

Required Education and Experience

High school diploma or general education degree (GED); or one to three months related experience and/or training; or equivalent combination of education and experience.

Microsoft office experience including proficiency in Excel and Outlook.

Preferred Education and Experience

Associates of Arts (AA) or Bachelor's degree (B.A) in accounting, finance, or a business-related field.

Accounts payable and data entry and record keeping experience.

1-2 years of related experience.

NetSuite experience

Work Authorization/Security Clearance

Must be able to obtain TWIC (Transportation Worker Identification Credential).

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Amports is an equal opportunity employee and diverse candidates are encouraged to apply.

Equal Opportunity Employer This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.