Admin/Accounting Assistant

Admin/Accounting Assistant

The Admin/Accounting Assistant provides support to managers, other employees, and office visitors by handling a variety of tasks in order to ensure that all interactions between the organization and others are positive and productive. As well as support the accounting department by performing clerical tasks including processing and recording transactions, preparing reports, fielding communications with customers, suppliers, and vendors; fact checking, filing, and other duties, as needed.

Job Duties

Administrative

• Provide excellent customer service as the organizations first impression to customers, vendors, and other visitors.
• Manage phone calls, messages, and transfers utilizing the Shortel phone system.
• Sort and deliver mail.
• Manage hospitality of the office activities for customers (beverages, lunches, etc.)
• Manage ordering office and kitchen supplies.
• Arrange employee and customer travel, as needed.
• Enter and track all employee company Tool Bills.

Accounting

• Daily processing of vendor invoices (accounts payable), using Total ETO and QuickBooks.
• Daily creation of customer invoices (accounts receivable), using Total ETO and QuickBooks.
• Resolve any discrepancies with process partners (receiving, purchasing, management) regarding accounts payable and accounts receivable.
• Daily interaction with suppliers, vendors and customers on accounts payable/receivable related issues.
• Assist with weekly reconciliation of customer project invoicing and cash flow reports.
• Assist with weekly vendor check runs, including maintaining vendor files.
• Monthly reconciliation of vendor statements.
• Assist in daily processing of expenses in SAP Concur. Ensure accuracy and timely reporting of expense reports from staff. Accurately charge expenses to the appropriate projects.
• Daily interaction with Project Management on project accounting related goals and issues
• Daily interaction with Shipping & Receiving to apply freight invoices to appropriate projects for billing.
• Daily interaction with process partners at other Edgewater locations to insure proper management of vendor accounts.
• Assist in processing employee dental reimbursement program weekly.
• Assist in month end close process.

Required Computer Skills

• Windows based operating systems
• QuickBooks or similar accounting management system
• SAP Concur or similar expense reporting system
• TotalETO (Questica) or similar ERP system

Required Education and Experience

• An equivalent combination of education and experience will be considered.
• Associates' degree in business or accounting a plus
• 3-5 years' experience in accounting, AP/AR related to custom automation.
• 1-2 years of working experience utilizing QuickBooks software a plus.

Supervisory Responsibility This position has no supervisory duties

Work Environment This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to talk or hear. The employee is frequently required to stand; walk; use hands to finger, handle or feel; and reach with hands and arms.

Position Type/Expected Hours of Work This is a full-time position. Days and hours of work are Monday through Friday, 8:00AM to 5:00PM. Occasional evening and weekend work may be required as job duties demand.

Additional Eligibility Qualifications None required for this position.

EEO Statement Edgewater Automation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.

Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.