Front Desk & Facilities Coordinator

Note: This is a full-time, on-site role at our Glen Cove, NY manufacturing facility and HQ. The Role We're looking for a Front Desk & Facilities Coordinator to support the day-to-day operations of our factory and office. You'll be the first face people see when they walk in, the person vendors and visitors check in with, and a steady hand keeping the building, kitchen, meeting rooms, and daily rhythms running. You'll also provide administrative support to manufacturing leadership on scheduling, logistics, and coordination. This role is hands-on and highly visible. If you're organized, dependable, and like variety in your day, you'll fit in well here. You’ll report to the Facilities Manager and partner closely with manufacturing leadership. What You’ll Do Front Desk & Hospitality Greet visitors, customers, candidates, and vendors; handle the visitor sign-in/NDA process and badge issuance Schedule and prepare meeting rooms; ensure they're clean, stocked, and AV‑ready before each meeting Set up and clean up weekly birthday/anniversary celebrations, all‑hands, and team events – catering orders, drinks, cake, cleanup Facility & Vendor Coordination Coordinate day‑to‑day facility services under the direction of the Facilities Manager: utilities, cleaning crew, HYAC, vendors, and coffee/vending services Process payments for utilities and facility vendors; track invoices and submit to finance for reconciliation Receive, sort, and distribute mail and packages; coordinate shipping/receiving at the loading dock Keep the office, kitchen, and common areas stocked – snacks, beverages, coffee, paper goods, and office supplies Manufacturing & Leadership Support Provide administrative support to manufacturing leadership: calendar management, scheduling, travel booking, expense reports, and ad‑hoc project help Help coordinate small‑lot purchases, vendor meet‑and‑greet, and visitor tours of the manufacturing area Keep PPE (safety glasses, gloves, ear protection) stocked and accessible to shop‑floor staff People Operations Support Coordinate interview logistics: room booking, candidate greeting, escorting, lunch orders, and interviewer prep Support new‑hire onboarding: workstation setup coordination with IT, welcome kits, first‑day greeting, building tour, and badge provisioning Assist with offboarding logistics: badge deactivation and equipment return coordination Safety, Compliance & Facility Projects Keep required postings current (OSHA, labour law), first‑aid kits stocked, AEDs in working order, and emergency signage visible Support fire drills and safety walks; help compile documentation for audits when requested Maintain the list of approved vendors and emergency repair contacts Help with small office projects: seasonal décor, swag orders, desk setups, and ambiance upgrades What We’re Looking For 3+ years of experience as a facility administrator, office administrator, administrative assistant, receptionist, or coordinator – ideally in a manufacturing, warehouse, lab, or similarly hands‑on environment Comfortable juggling multiple small tasks at once and keeping track of the details Clear, friendly written and verbal communication – you'll interact with everyone from technicians to leadership to external vendors Comfort with G Suite (Gmail, Calendar, Drive, Docs, Sheets), Slack, and basic expense/invoice tools Dependable, organized, and follows through on tasks without needing constant reminders Nice to Have Experience in a manufacturing, robotics, or hardware startup environment Familiarity with shipping/receiving workflows, PPE inventory, or facility compliance basics (OSHA postings, first‑aid) Experience supporting recruiting and interview coordination Basic event setup and catering coordination experience Compensation and Benefits The salary range for this role is $66,300 to $78,000. We are open to a variety of seniority levels for this role and will build compensation packages that are commensurate with seniority and skill level. Base salary is just one part of the overall compensation at Standard Bots. All Full‑Time Employees are eligible for Employee Stock Options. We also offer a package of benefits including paid time off, medical/dental/vision insurance, life insurance, disability insurance, and 401(k) to regular full‑time employees. #J-18808-Ljbffr Standard Bots