Principal Secretary - West Early Learning

Job Title

Required Knowledge/Skills:

• Ability to multitask even under high pressure situations
• Ability to maintain professional composure at all times
• Possess strong organizational skills
• Communicate with students, parents, and staff members in a courteous and supportive manner
• Ability to abide by confidentiality laws/procedures
• Ability to complete work in a timely manner to meet deadlines
• Proficient in computer use, printer use, using a photocopier, faxing, and in basic bookkeeping tasks.

Duties/Responsibilities:

• Provide clerical and administrative support to the principal, vice principal and teaching staff
• Ensure that the office operates in a consistently organized manner every day
• Act as liaison between the community, the school and other internal and external stakeholders
• Coordinate appropriate documents for communication with the district office
• Maintain all recordkeeping for students and staff
• Maintain student and staff confidentiality in all circumstances
• Track attendance and absences; use reporting software/generate reports
• Communicate effectively with a variety of district and community officials
• Use common computer hardware and software efficiently
• Perform data entry
• Perform general office duties such as answering telephone inquiries, filing, spreadsheets
• Display strong communication, interpersonal and organizational skills
• Carry out assigned tasks with minimal direct supervision
• Provide services for teachers, administrators and students like typing, proofreading, and editing
• Maintain the integrity of information systems, databases, and office files
• Prepare and circulate communication documents
• Reconcile accounts
• Coordinate room reservations for internal and external meetings appointments, events being held on campus
• Purchase departmental resources like materials, computers hardware, software and office supplies
• Enroll students using school database/software
• Distribute incoming mail daily
• Dispense medication and attend to other medical needs of students when the nurse is off campus
• Create and maintain up to date class lists
• Manage activity fund accounts
• Facilitate Friday lunch orders for staff