Medical Records Clerk / Central Supply

Job Description

Job Description

Now Hiring: Medical Records Coordinator / Central Supply

Country Villa Wellness & Rehabilitation is seeking an experienced Medical Records Coordinator / Central Supply professional to join our team full-time.

This role is ideal for someone with skilled nursing or healthcare experience who is detail-oriented, organized, and confident managing medical records, compliance, and supply coordination.

• Full-time, stable position
• Health, Dental, Vision, and Life Insurance
• 401(k) Retirement Plan
• Supportive leadership team
• Opportunity to grow within a skilled nursing environment

• Maintain accurate, complete, and compliant resident medical records from admission through discharge
• Ensure compliance with HIPAA , federal, and state regulations
• Perform ICD coding and maintain accurate diagnostic documentation
• Conduct routine audits (admissions, discharges, and QA)
• Track and manage medical records systems and documentation
• Prepare reports for QAPI and Triple Check meetings
• Manage release of information for insurance, legal, and authorized requests
• Maintain daily census, admission/discharge logs, and physician/resident lists
• Ensure nursing units have proper charts, forms, and supplies
• Support Central Supply functions and inventory as needed

• Minimum 3 years of medical records experience in a skilled nursing facility or healthcare setting
• Knowledge of ICD coding (preferred)
• Strong understanding of medical terminology, HIPAA, and long-term care regulations
• Experience with audits, compliance, and documentation systems
• RHIT or RHIA credential preferred
• Strong organizational, communication, and multitasking skills

• Detail-oriented and highly organized
• Able to manage multiple priorities in a fast-paced environment
• Strong communication skills with staff, physicians, and families
• Committed to accuracy, compliance, and quality care

Join a team that values accuracy, compliance, and high-quality resident care.

Country Villa Wellness & Rehabilitation provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.