Administrative Assistant

Title: Department Administrative Assistant

Duration: 12 months contract (with possibility of extension)

Location: Ann Arbor, Michigan (Onsite)

Payrate: $25-30 per hr. On w2 without benefits/holidays/vacations

Shift Timing : 08:30 AM to 05:00 PM

Description:

• General administrative support duties for MBD, including, but not limited to:
• Meeting arrangement and setup (i.e., weekly, monthly department meetings, department events/offsite meetings
• Purchase requisition submission and tracking (track from approval to PO dispatch to vendor invoicing; reconcile PO’s with actual expenditures)
• Invoice receipt and payment confirmation
• Monthly accrual preparation and submission
• New Hire Setup/Preparation (for new TM’s & VWF; account/PC/CAD machine setup, Client's applications access, update & distribution of org/seating charts, etc.)
• Travel arrangements for TMs.
• Visitor Preparation (i.e., CAD/CAE account setup, guest Wi-Fi, visitor badge requests for visitors from Affiliates and Vendors)
• Travel Arrangement for TMC visitors and need to understand basic Japanese in order to communicate with TMC visitors.
• Maintain/update Assistant Reference Manual
• Maintain office supply room (office supply orders)
• Mail distribution

Requirements:

• 3 to 5 years of strong general office/department support experience
• Excellent verbal, written, and interpersonal skills
• Excellent customer service skills
• Proficient in SAP/Ariba (or equivalent software experience) and MS Office (Outlook, Excel, PowerPoint & Word)
• Strong ability to work independently and with other members
• Basic Japanese Skill is a plus but not mandatory

Thank you!