Administrative Assistant

Job Description Job Description We are looking for a detail-oriented and highly organized Administrative Assistant to join our team and support our contract review process. If you thrive in a fast-paced environment and have a keen eye for accuracy, we want to hear from you. Job Summary: The Administrative Assistant – Contract Review role is responsible for ensuring accuracy in customer purchase orders by verifying them against provided quotes. This role requires careful attention to detail and strong organizational skills to manage incoming sales orders, customer portal interactions, and email communications. The ability to handle exceptions and ensure precise data entry is critical to success in this position. Key Responsibilities: Review incoming purchase orders for accuracy and confirm alignment with quoted terms. Identify discrepancies and coordinate with internal teams and customers to resolve issues. Access and manage customer portals to download and process orders. Accurately enter order details into the system, maintaining data integrity. Monitor and manage sales email inboxes, ensuring timely and professional responses. Maintain organized records of contracts and purchase orders for reference and audits. Work within company guidelines to handle order exceptions and special requests. Required Skills & Qualifications: Proven experience in an administrative, contract review, or data entry role. Strong attention to detail and accuracy in data processing. Proficiency in Microsoft Office Suite (Excel, Word, Outlook). Ability to navigate and operate within customer portals. Excellent organizational and time-management skills. Strong verbal and written communication skills. Ability to handle a high volume of orders while maintaining accuracy. Ability to multitask and prioritize tasks effectively in a fast-paced environment. Positive attitude and willingness to collaborate with team members. High school diploma or equivalent qualification; additional education or certification in office administration is a plus. Experience in a sales support or contract administration role is a plus. Company Description Woolf Aircraft Products, the world leader in tube fabrication. Company Description Woolf Aircraft Products, the world leader in tube fabrication.