Administration Coordinator

Company Description

Founded in 2003, ATTAC Consulting Group (ACG) specializes in compliance, auditing, and risk adjustment solutions for the nations largest health plans and regulators. With over two decades of expertise, ACG helps clients navigate the complexities of Medicare, Medicaid, and ACA regulations. Operating under the Validira division, ACG employs a defense-first approach to risk adjustment, combining its regulatory knowledge with high-quality coding services. By prioritizing compliance and audit readiness, ATTAC Consulting Group ensures revenue integrity and operational certainty for its clients.

Role Description

The Administration Coordinator is responsible for ACGs administrative functions for tracking and managing internal and external projects, facilitating and tracking the implementation of Company training curriculum to Company staff and provide additional support for implementation of Company HR activities. They also contribute to and assist in the design of Company policies and procedures related to areas of responsibility, identifying enhancements that would increase efficiency, accuracy and ease of the operation of each process.

RESPONSIBILITIES

A. Project Administration Execute processes to track the opening and closing of Company consulting

and audit projects including:

1. Project Opening - r esponsible to:

a. New Project and Project Changes: Evaluateforms submitted and assure that they (i) are

submitted by an authorized person (ii) contain all data necessary for the project, (iii) include

all relevant project documents (e.g. MSA, SOW, BAA, NDA, etc.) and based on any

deficiencies request/obtain the necessary information and documents. Enter data into ACGs

project tracking systems. Following confirmation of information manage the following

workflows:

i. Coordinate with ACGs IT tech team to establish security groups for the project and

validate staff assigned to the security group.

ii. Coordinate with accounting/billing team to assure that project codes are created.

b. Establish Data Repositories and Security: Create project folders in ACGs data stores and

link assigned project security groups to the specific folders including:

i. Client / Project documentation folders (including filing of relevant documents)

ii. Project Data folders for PHI and Non-PHI data

iii. sFTP data transfer drop box folders

iv. ACG File Sharing extranet client sites (SharePoint, Teams, etc.)

2. Project Closing responsible to :

a. Monitor and track projects with ACGs project manager team to determine when projects

are closing; requiring and assuring projects are closed timely.

b. Identifying and assuring that relevant documents related to the project are gathered and

stored in ACGs project repositories.

c. Migrating data from ACGs active project data repositories to its restricted archive

repositories according to ACGs retention guidelines promptly following project close and

assuring the restrictive permissions are applied to the archive.

d. Establishing and tracking data retention and destruction timelines for PHI; using the

principal of earliest date possible according to project requirements.

e. Communicating and coordinating with ACG Tech support for close down of external file

sharing sites and sFTP connections as required.

f. Communicating and coordinating with ACGs Smart Sheets administrator to assure that

Smart Sheet sites for the project are appropriately archived and shut down.

3. Reporting: Responsible to prepare weekly and monthly reports on various HR related duties,

project opening and closing status, including but not limited to status of projects with

outstanding missing documents, projects due to be closed that have not been closed and

impediments.

4. Process Management: Participates in process design for efficiency and accuracy.

B. Data Administration - Responsible to :

1. Project Data: As noted, related to Project Administration responsible to assure that project

documents are obtained and appropriately stored, project close documents are obtained and

stored and project retention and data destruction timelines are established at close.

2. Data Destruction: Execute a process whereby no less then monthly, any documents and/or data

tagged for destruction in the project tracking system is destroyed using ACG approved data

sanitation software.

3. Resource Data: Download and store resource files from ACG vendors monthly.

4. Reporting: Produce monthly reports that show the status of data administration activities, noting

in particular any activities that are out of compliance or behind schedule.

5. Process Management: Participates in process design for efficiency and accuracy.

C. HR Support Activities :

1. Staff Training Maintain the catalog of ACG staff training materials and manage the annual

revision process including notification to content partners of required training updates. In

conjunction with other HR parties, maintain the list of active staff and tracking of completion of

new hire training and annual training and issue notices to staff of required training and deadlines

and provide reports to management and relevant supervisors of outstanding training

requirements that have not been met.

2. Exclusion List Checking - No less than monthly check HHS OIG, GSA SAM and relevant state

exclusion lists to assure that no ACG employee, independent contractor, vendor or subcontractor

has been excluded from participation in federally funded health care programs.

3. Background check screenings kick off initial email to new users for completing their

background check.

4. New User Onboarding Activities kick off onboarding event email for new users to complete

their new hire paper work.

D. Business Development

1. Salesforce

a. Update opportunities, contacts, accounts and tasks

b. Data clean up merge accounts and contacts.

c. Research various sites to find account contact targets including titles and emails.

d. Maintain and Update Knowledgebase content for proposals and RFPs.

2. Research RFPs on state & government websites.

E. Marketing

1. Conferences Gather & ship materials.

2. Conduct market research - gather data, and analyze trends to inform business decisions.

F. Other:

1. Clerical and office tasks including answering telephones, receptionist duties, ordering supplies,

bank and post office errands, administrating office meetings and other office tasks as may be

requested.

2. Maintaining relevant policies, procedures & user instructions for assigned duties and

responsibilities.

3. Supporting, guiding and participating in special projects as requested.

4. Create work flows.

5. Provide administrative support in the form of proofreading, document preparation, mailings, etc.

6. Perform tasks like data entry, mailings, and other general office duties.

Qualifications

Bachelors degree or equivalent work experience.

2 years office administration experience

1-3 years managing large data sets and file structures.

Proficient in Microsoft Office including Word, Excel, PowerPoint.

Demonstrates competence in organizing data for rapid, logical access by others while maintaining the

highest security precautions to protect company work product and data.

Proactively completes tasks in business processes conducted individually or as part of a larger team.

Works effectively with colleagues to share information efficiently and cooperatively complete work.

Presents a professional first impression and demonstrates stellar people skills.

Excellent communication skills (written and verbal).

Salary

Based on experience - starting at $50,000