Facilities and Capital Projects Administrator

Job Description

Job Description

We are looking for a Facilities & Capital Projects Coordinator to join our Taconic Biosciences team! 

The Location : Cambridge City, Indiana. This is a full-time on-site position. 

The Role : The Facilities & Capital Projects Coordinator provides administrative and operational support to the Facilities Department and Capital Project Management Office (PMO) across U.S. and European sites. This role is responsible for overseeing the Computerized Maintenance Management System (CMMS), supporting capital project administration, managing documentation and reporting, coordinating contracts, monitoring inventories, and assisting with budget and project tracking activities.

What we offer:

• Insurance within 30 days or less which includes options for medical, dental, vision, pet insurance and more!
• 20 days paid time off plus 6 additional holidays and 1 floating holiday
• Work life balance
• 401(k) plan with up to 4% employer match
• Tuition reimbursement
• Career advancement opportunities
• Commitment to training and providing you with the skills you need for success
• All employees receive access to 24/7 telemedicine (including mental health), short- and long-term disability and life insurance

If you are looking for a rewarding career and the opportunity to grow, apply today!

Essential Job Functions:

• Assist with the development, implementation, and maintenance of Facilities policies and Standard Operating Procedures (SOPs).
• Organize, maintain, and validate records related to building maintenance, inspections, service agreements, drawings, and compliance documentation.
• Manage spare parts inventory and ensure critical supplies, tools, equipment, uniforms, and materials are available to support uninterrupted operations.
• Provide administrative support for Facilities Management activities, including:
  • Request for Proposal (RFP) development
  • Vendor selection support
  • Purchase requisition processing
  • Service vendor coordination
• Serve as backup support for local facilities management and provide on-call support for facility emergencies as needed.
• Assist with Annual Operating Plan (AOP) facilities budget development.
• Administer and maintain the Computerized Maintenance Management System (CMMS), ensuring data accuracy, timely work request escalation, and reporting.
• Develop, maintain, and distribute Facilities performance metrics, analytics, Key Performance Indicators (KPIs), and operational reports.
• Support the alignment and standardization of SOPs and training programs across all sites.
• Assist with capital project execution by:
  • Developing RFPs
  • Evaluating contractor and vendor proposals based on cost, qualifications, and quality
  • Coordinating contract development and execution
• Monitor project schedules, budgets, contractor performance, work quality, and overall project progress.
• Process project purchase requisitions and invoices, ensuring expenditures align with approved budgets and project milestones.
• Support the development and administration of global construction and facilities standards, including materials, equipment, and common system components.
• Assist the Director of Facilities and Capital Projects with annual budget preparation.
• Perform additional duties as assigned.

Experience Requirements: 

• Associate degree, completion of a technical program, or equivalent combination of education and experience in a skilled or technical field.
• 2-5 years of related experience in facilities administration, project coordination, maintenance operations, or a technical/administrative support role.
• Experience working in a technical or specialized environment requiring independent problem-solving and sound judgment.
• Demonstrated ability to manage multiple priorities, maintain accurate records, and support cross-functional initiatives.
• Strong organizational and project coordination skills.
• Experience maintaining databases, records management systems, or CMMS platforms.
• Ability to analyze data and prepare metrics, reports, and KPI dashboards.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Office applications, particularly Excel and PowerPoint.
• Ability to work independently and collaboratively across multiple locations and departments.
• Detail-oriented with strong time management and follow-through skills.

Preferred Certifications

• Project Management Professional (PMP) certification preferred.
• Certified Administrative Professional (CAP) certification preferred.

Working Environment

• Supports facilities and capital projects across multiple domestic and international locations.
• Occasional flexibility for after-hours support may be required for facility emergencies or critical project needs.
• Some physical exertion is required such as long periods of standing, recurring bending and lifting, and/or lifting of items up to 25 pounds

Allergen Disclosure:  Due to the nature of the work performed at Taconic, employees may be exposed to allergens in the workplace, even if their positions do not involve the direct handling of animals or animal bedding.  While individuals with preexisting allergies and/or asthma may be particularly sensitive to these exposures, anyone can experience a reaction.

About Us:
With a history of over 65 years of excellence, Taconic Biosciences is a global team of the best problem solvers in the industry.  We partner with our clients to develop winning research strategies that accelerate the discoveries for prevention and treatment of disease.

Taconic employees all over the world show up every day to deliver the best solutions for our clients while caring for ourselves, each other, and especially our animals.  If you are a respectful, compassionate individual with a can-do attitude and a desire to do the right thing, we want you to join us! 

Better Together at Taconic
Awareness, Action, & Respect. Taconic Biosciences is taking an active and intentional role in fostering a company culture that values and appreciates the uniqueness of all individuals, by promoting fairness and equity. Being you is what allows you to bring your best self to work. We are committed to making Taconic a safe and fair workplace for everyone. We are better together.