Academic Personnel Manager

Department Summary UCLA’s Economics Department has two interlocking objectives. We conduct cutting edge research by developing new methodologies and applying them to understand society’s most critical issues. We also seek to train the next generation of economic leaders in the private sector, government and academia.UCLA is one of the top-ranked economics departments in the world. We have a young and active faculty whose research is shaping policy and informing the public on critical issues affecting the United States and the world. Our work covers a diversity of topics such as the origins and persistence of the Great Depression and its lessons for today’s economy, the relationship between education and health outcomes, cartels and antitrust policy, the economics of health care, and the impact of immigration on labor markets. Many of our faculty have received special recognition for their body of research by election to prestigious institutions such as the National Academy of Science, the American Academy of Arts & Sciences, and the Econometric Society, or have received such celebrated awards such as the Guggenheim and Sloan Fellowships.Our undergraduates are equally impressive. They are among the brightest students on campus and consistently go on to find success in the job market and in graduate school. We have approximately 3300 majors at any one time making us the largest among major economics departments across the country and the largest major on campus. Our students come from over 60 countries around the world yet the majority call California their home. Many of our students are the first in their families to attend college and we are proud of them and their accomplishments.Our Alumni play important roles in business, entertainment, and academia. We are proud that many maintain strong ties with UCLA and with the Economics department. Our students attend business schools, law school, medical schools, and graduate schools in a variety of disciplines. Position Summary Responsible for academic, academic apprentice, staff personnel, student employment and benefits in the Department of Economics and self-supporting Master of Quantitative Economics Program (MQE), as well as oversight. Provide employment, personnel service and human resources to approximately 44 Tenured and tenure-track Faculty, 14 Non-Senate Faculty/Lecturers, 10 Joint Appointments, 16 in-residence Emeriti, 8 annual visiting and postdoctoral scholars, 70 academic apprentice personnel and 19 Career Staff. Manage the academic personnel process for reappointment/merits/promotions. Use appropriate processes to accomplish personnel actions including summer ninths, stipends, course buyouts, leaves and sabbaticals, merits and promotions, time reporting, new hires and securing of visas. Use QDB to track sub zero expenses, and prepare ad hoc reports for the Chief Administrative Officer. Supervise personnel projects assigned to administrative staff and office assistants. Coordinate faculty hiring and search process. Serve as reviewer and back-up for all academic apprentice actions and preparer for all faculty and staff actions. Serve as faculty and staff benefits representative. Participate in special projects as assigned by CAO. A highly visible position that requires sensitivity, knowledge of University personnel policies and procedures and the EDB/UC Path system, organizational skills to create, adjust and maintain the department's personnel services system. Salary & Compensation *UCLA provides a full pay range. Actual salary offers consider factors, including budget, prior experience, skills, knowledge, abilities, education, licensure and certifications, and other business considerations. Salary offers at the top of the range are not common. Visit UC Benefit package to discover benefits that start on day one, and UC Total Compensation Estimator to calculate the total compensation value with benefits. Qualifications 5 years Direct experience with UC academic personnel policies, UCPath, human resources, administration and other university HR/payroll systems. (Preferred) And 3 years Experience supervising and training staff in a higher education or large organizational setting. (Preferred) And 3 years Familiarity with visa processing, and university benefits programs. (Preferred) And Detailed knowledge of academic personnel policies and procedures, affirmative action requirements, benefits programs, visa/immigration processes, and working knowledge of UCLA Call, Academic Personnel Manual, UCPath, and related systems. (Preferred) Demonstrated ability to perform and coordinate academic personnel actions, ensuring correct timing, sequencing, and compliance with established policies. (Required) Strong working knowledge of academic values, priorities, expectations, and University culture; familiarity with campus organizations and resources (Academic Personnel Office, Graduate Division, OISS, Benefits Office, etc.). (Preferred) Skill in compiling, analyzing, and interpreting information to identify issues, evaluate options, and make logical, evidence-based decisions. (Required) Ability to independently organize, prioritize, and track multiple projects in a large, complex environment, ensuring timely completion despite interruptions or short deadlines. (Required) Exceptional communication skills (verbal, written, electronic) to convey accurate and timely information across all organizational levels. (Required) Demonstrated leadership ability to train, assign work, supervise, and evaluate staff and student personnel. (Required) Proficiency with office technologies and systems (Microsoft Office Suite, data management tools, email systems, and other relevant platforms). (Required) Proven ability to handle confidential matters with discretion, diplomacy, and professionalism. (Required) Strong representational skills to effectively communicate and advocate the needs/views of department leadership to campus administration and external stakeholders with tact and diplomacy. (Required) Demonstrated ability to develop and maintain effective working relationships with faculty, staff, administrators, and students. (Required) Ability to work independently with minimal supervision, exercising sound judgment and follow-through on assignments. (Required) Education, Licenses, Certifications & Personal Affiliations Bachelor's Degree in a related area (e.g., Business Administration, Human Resources, Higher Education Administration) or equivalent experience/training (Required) Or Master's Degree in a related area (e.g., Human Resources, Higher Education Administration, Public Administration). (Preferred) Special Conditions for Employment Background Check: Continued employment is contingent upon the completion of a satisfactory background investigation. Age Requirement: Candidate(s) must be 18 years or older to be eligible to be hired. Schedule 8:00 am- 5:00 pm Union/Policy Covered 99-Policy Covered Complete Position Description #J-18808-Ljbffr University of California, Los Angeles