Attendance Secretary

Attendance Secretary Middle School D.O.T.

Columbus Public Schools

Middle School

DEPARTMENT: Middle School

JOB TITLE: Attendance Secretary Middle School D.O.T. # FULL TIME, 10 Month D.O.T. CLASS: Sedentary Light Medium X Heavy Very Heavy

REQUIREMENTS

A. Education Level: Secondary school diploma or higher.

B. Experience Desired: Office experience required in clerical or secretarial backgrounds. Experience in an educational setting preferred. C. Other Requirements: Must have excellent communication, word processing and computer skills. Bilingual is preferred.

REPORTS TO: Middle School Principal

ESSENTIAL FUNCTIONS

PERFORMANCE RESPONSIBILITIES AND JOB TASKS

1. Operate technology such as phone systems, copiers, computers, email, spreadsheets, word processing, Student Information Systems (Synergy), and other applications.

2. Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

3. Set up and maintain paper and electronic filing systems for records, correspondence, and other material.

4. Learn to operate new office technologies as they are developed and implemented.

5. Perform other tasks or duties as assigned by the Principal or other supervisors.

6. Serve as a positive member of the community in a way that does not negatively affect the District's reputation or image in the community.

7. Develop and maintain a positive and professional working relationship with other staff and administration.

8. Adhere to all District policies, rules, regulations, and supervisory directives.

9. Maintain confidentiality of information concerning staff, students, and parents in accordance with law and District rules.

10. Adhere to the code of ethics of the District and the Nebraska Department of Education (NDE Rule 27).

11. Receive and address phone calls and emails from parents and guardians regarding the attendance of their child and properly document the attendance.

12. Communicate with Columbus Middle School staff regarding student attendance.

13. Properly code student attendance per the District policy in the student information system.

14. Send District and State required student attendance letters to parents and guardians within the mandated time frame.

PHYSICAL REQUIREMENTS

Never 0%, Occasional 1-32%, Frequent 33-66%, Constant 67%+

Never: driving

Occasional: standing, walking, bending, stooping, reaching, pushing, pulling, climbing, lifting

10# max, carrying 20 ft.

Constant: sitting, manual dexterity tasks

WORKING CONDITIONS

A. Inside X Outside Both B. Climatic Environment: Assignments will be in air-conditioned environments.