Accounts Payable & Payroll Specialist (Fiscal Specialist III)

Accounts Payable & Payroll Specialist

This is an amazing opportunity to be engaged in the election process! The Department of Elections is searching for energetic and resourceful professionals who like to "get stuff done". The Accounts Payable & Payroll Specialist position in the Elections Department combines an exciting, fast paced environment with the opportunity to cultivate talents and apply a variety of skills. The ideal candidate will thrive in an innovative and fast-paced environment and will not hesitate to roll up both sleeves, work hard, have fun, and get the job done. We are seeking a detail-oriented and collaborative professional to support payroll, finance, and human resources operations. The Accounts Payable & Payroll Specialist supports the department's mission by processing vendor payments and payroll, maintaining accurate financial and employee records, supporting audits and reporting, and contributing to continuous improvement initiatives.

Work is performed under limited supervision and requires independent judgment. This position reports directly to the Administrative Services Manager and works closely with both the Finance Administrator I and the Human Resource Analyst. The ideal candidate thrives in a fast-paced environment, values accuracy and confidentiality, and enjoys delivering exceptional customer service to employees and partners throughout the organization.

King County Elections (KCE) manages voter registration and elections for more than 1.4 million voters in King County, one of the largest vote-by-mail counties in the United States. KCE's mission is to conduct accessible, secure, and accurate elections. As a leader in providing inclusive elections, KCE is focused on core values of accuracy, equity, integrity, service, teamwork, and transparency. The team at KCE is committed to ensuring all King County voters can get registered, cast their ballot, and make their voices heard.

This position is open to the general public and all King County employees. This position is open until filled. Applications submitted by July 13th will be part of the first round of review and interviews. This recruitment may also be used to create a list of candidates to fill current and future career service and term-limited temporary (TLT) positions over the next 6 months. Applicants must submit a King County Application and Letter of Interest. The Letter of Interest should describe how your education and experience meet the qualifications and have prepared you to perform the essential functions of the job. Applications without the required materials may not be considered for this position. The work associated with this position will be performed primarily in person at Elections headquarters with some telecommuting work as needed. The work site for this position is the Elections Building, 919 SW Grady Way in Renton.

This position is subject to the provisions of the Fair Labor Standards Act (FLSA) and is overtime eligible. The workweek is typically 40 hours per week, 8:00 a.m. to 5:00 p.m., Monday through Friday. This position is expected to be able to work during sudden changes to schedule that may include early mornings, late nights, weekends, and holidays during designated election times. Mandatory overtime (including weekends or evenings) will be required during elections and other peak work periods.

Job Duties

• Process vendor invoices and purchase orders, ensuring proper approvals, coding, and timeliness. Work with vendors to resolve discrepancies and adhere to internal controls and policies.
• Monitor shared team mailboxes and respond to inquiries promptly and professionally.
• Assist in managing van rental requests and reservations for election operations.
• Assist with inventory.
• Support internal and external audits and assist with year-end financial and HR processes.
• Prepare and verify employee reimbursements, including travel, mileage, and parking expenses.
• Process payroll and maintain accurate employee records for both permanent and temporary staff, ensuring compliance with labor contracts and state and federal regulations.
• Support and present at new employee orientations, ensuring onboarding paperwork is complete and accurate.
• Coordinate the employee service awards program by tracking milestones, ordering recognition items, and maintaining program records.
• Prepare and distribute payroll, finance, and compliance reports.
• Provide data and documentation to support audits, reviews, and compliance requirements.
• Partner with department staff to enhance data accuracy, streamline workflows, and improve service delivery.
• Provide training and guidance to employees and managers on payroll and finance procedures.
• Oversee finance and payroll records management, ensuring compliance with retention schedules and public records laws.
• Provide backup support for other finance and HR functions as needed.

Experience, Qualifications, Knowledge, Skills

• Minimum of two years of accounts payable experience.
• Demonstrated ability maintaining accurate financial and employee records.
• Excellent communication and customer service skills to successfully communicate with a wide audience in varied communication settings.
• Proficiency with using personal computers, with experience using Microsoft Office including Teams, SharePoint, Outlook, Word, and Excel.
• Demonstrated ability utilizing LEAN or other process improvement tools.
• Demonstrated ability to manage time and adapt to changing priorities; work on multiple priorities and projects simultaneously, meet quick deadlines, and produce timely and quality work products.
• Demonstrated ability to learn quickly when facing new situations: open to change; thrive in an environment of shifting assignments and unfamiliar tasks.
• Demonstrated ability to work independently with minimal supervision.

• Knowledge of governmental accounting standards and public records retention laws.
• Experience in processing payroll.
• Experience in PeopleSoft, Oracle, and Laserfiche.
• Experience managing digital and physical records consistent with retention schedules.
• Strong initiative and ability to identify and implement process improvements.

Supplemental Information

Travel to work locations throughout King County with limited or no public transportation services is required. A valid Washington State Driver's License is required to operate King County vehicles. Union Representation: This position is represented by Teamsters Local 117. Hybrid Work Environment: The work associated with this position will be performed primarily onsite with some telecommuting work as needed. Periodic deadlines around election cycles may require additional hours or flexibility in scheduling. Employees must reside in Washington state and within a reasonable distance to their King County worksite to respond to workplace reporting requirements. Employees will be provided with a County-issued laptop and must maintain a workspace with an internet connection (access may be supplemented in some situations) where they can reliably perform work and remain available and responsive during scheduled work hours. King County has a comprehensive collection of tools and resources to support remote work. The individual selected for this opportunity will be joining an innovative and progressive team that is redefining how we work in the department's hybrid environment.

Forbes recently named King County as one of Washington State's best employers. Together, with leadership and our employees, we're changing the way government delivers service and winning national recognition as a model of excellence. Are you ready to make a difference? Come join the team dedicated to serving one of the nation's best places to live, work and play. King County is an Equal Employment Opportunity (EEO) Employer No person is unlawfully excluded from employment opportunities based on race, color, religion, national origin, sex (including gender identity, sexual orientation and pregnancy), age, genetic information, disability, veteran status, or other protected class. Our EEO policy applies to all employment actions, including but not limited to recruitment, hiring, selection for training, promotion, transfer, demotion, layoff, termination, rates of pay or other forms of compensation.

To Apply If you are interested in pursuing this position, please follow the application instructions carefully. If you need this announcement in an alternate language or format, would like to request accommodation or assistance in the application or assessment process or if you have questions please contact your recruiter listed on this job announcement.

For more information regarding this recruitment, please contact: Reeshema Lewis Sr. HR Business Partner Email: View email address on click.appcast.io