Accounting Assistant

Job Description

Job Description

ACCOUNTING ASSISTANT

Are you the kind of person who cares about making an impact and serving families, then you are exactly the kind of person we’re looking for!

Ronald McDonald House Charities® of Northeast Ohio, Inc. (“RMHC NEO”) is looking for a highly motivated and driven individual who possesses passion, compassion, and dedication as a full-time Accounting Assistant. This position reports to the Chief Financial Officer. This position is located at the Cleveland Ronald McDonald House with a hybrid work-from-home component up to three days per week.The Accounting Assistant is expected to possess an understanding of nonprofit accounting standards and will manage key transactional functions within the Finance department. Responsibilities include processing accounts payable, recording donations, preparing cash disbursements, depositing funds, maintaining records of cash receipts, reconciling credit card transactions, and supporting various finance-related tasks.

In the spirit of teamwork, this individual interacts in collaboration with RMHC NEO staff and volunteers to provide support and assistance in the fulfillment of their goals and objectives.

JOB RESPONSIBILITIES:

• Ensures that the activities of this position are consistent with the Mission, Vision, and Core Values of the organization.
• Responsible for recording donations and revenue, managing and depositing cash contributions and transporting deposits to the bank.
• Prepares invoices for event sponsorships and pledge commitments. Monitors and follows up on accounts receivable and pledges receivable.
• Process cash disbursements through ACH and checks, handling distribution processes including employee reimbursements.
• Reviews transactions entered in Stampli, the accounts payable system, to verify invoices, expense reimbursements, and credit card charges are accurately documented, ensuring the submission of all required supporting materials, appropriate assignment of GL accounts, and inclusion of comprehensive memos.
• Trains and supports staff on use of Stampli.
• Assists in timely preparation of monthly financial statements due on the 15th of the following month including updating supporting schedules, making standard journal entries, and providing additional financial reports as requested.
• Enters annual budget into QuickBooks.
• Assists in timely and efficient preparation and distribution of annual 1099’s, audited financial statements, and form 990.
• Provides support to Finance and Audit Committees, and Investment Subcommittee including setting up the meeting dates, uploading meeting materials, attending meetings, and taking minutes as requested.
• Oversee the physical management and documentation of donated gift cards, ensures their distribution to staff for approved operational expenses, and collects receipts to verify usage compliance.
• Facilitate the request and issuance of credit card accounts within Stampli for employees with authorized access.
• Participates in fundraising events as required.
• Establishes priorities for managing own work while staying on a focused, efficient path for achieving results.
• Acts as organizational ambassador and presents a positive image of RMHC NEO.
• Performs other duties, as assigned.
  

• High School diploma or GED with a minimum of 5 years of experience in accounts payable/receivable preferred.
• Associate degree or Bachelor’s degree in Accounting, Finance, Business Administration or another related field is a major plus.
  

• Strong computer proficiency, including familiarity with all MS Office products and accounting software (QuickBooks and Stampli preferred). Ability to learn organization-specific software.
• Must be dependable and able to work with minimum supervision.
• Excellent attention to detail, time management, and organizational skills.
• Ability to manage multiple projects, meet frequent deadlines, and work independently.
• Ability to maintain confidentiality of information related to the organization’s operations, financial, and personnel data.
  

• Regularly required to use vision, speech, and hearing to review electronic content on a computer monitor, to prepare documents or reports, or to engage with others in the course of daily work or at meetings and other organizational events.
• Regularly sits at a desk to perform work, view content on computer monitors, and utilizes hands to handle documents and enter data using a computer keyboard and mouse.
• Occasionally uses hands and arms to handle items or to reach above or below.
• Occasionally required to lift and carry up to 10 pounds.
  

In addition to a competitive salary, we provide the following benefits as part of our compensation package - -

• This is a non-exempt position with a rate of $21.92 per hour

• Medical, dental and vision coverage. RMHC NEO covers 100% of employees’ monthly healthcare premiums

• 401k Plan with matching

• Life Insurance, Short- & Long-Term Disability coverage paid by RMHC NEO

• Vacation, Sick Days, and Holidays

Please apply on-line as indicated.

RMHC NEO is committed to continually striving to create an inclusive environment characterized by mutual trust and respect. RMHC NEO recognizes and values the diverse and unique talents and contributions of all individuals. We are an Equal Opportunity Employer. Discrimination and harassment of any kind is not tolerated in our organization. All our employment decisions are based on business needs, job requirements, and individual qualifications, without regard to race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, genetic information, or any other applicable legally protected characteristics. You may click here for more information about your rights.

All employees of Ronald McDonald House Charities of Northeast Ohio are expected to exemplify our Purpose, Mission, Vision, Values while performing their work functions:

PURPOSE:

Caring for families with children who are ill or injured.

MISSION:

We provide essential services that remove barriers, strengthen families, and promote healing when children need healthcare.

VISION:

A world where every family has what they need to ensure the best health outcomes for their children.

VALUES:

• We lead with compassion.
• We are deeply respectful.
• We act with integrity.
• We are firmly committed

All employees of Ronald McDonald House Charities of Northeast Ohio are expected to exemplify our Mission, Vision, and Core Values while performing their work functions:

MISSION: To provide essential services that remove barriers, strengthen families, and promote healing when children need healthcare.

VISION: A world where every family has what they need to ensure the best health outcomes for their children.

VALUES:

• We lead with compassion.
• We are deeply respectful.
• We act with integrity.
• We are firmly committed.